Administrative Assistant at University of California, Riverside – Riverside, California
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About This Position
Overview
Job ID 36498776
Category Administrative
Organization College of Humanities Arts & Social Sciences
Department CHASS Facilities MGMT Dept
Location Main Campus - UCR
Salary $61,283 - $87,821
Date Posted October 3, 2025
Application Deadline Open Until Filled
Schedule 8AM - 5PM
Full/Part Time Full-time(100%)
Level of Supervision General Direction
Personnel Program Code Professional & Support Staff
Other Information Qualifies for Employee Referral Bonus: No
UC Internal Job: No
Position Information
The Administrative Assistant will coordinate facility scheduling, including classrooms, labs, theaters, studios, and conference rooms via on line scheduling system and SIS. Manage the on-line scheduling system. Coordinate scheduling options with Campus Registrar, Student Affairs, and Non-Academic Scheduling. Maintain, manage and establish key and access card inventory. Provide security training to students, staff and faculty. Process key requests and fill key orders. Order keys and access cards as needed. Create and maintain key inventory and usage reports. Coordinate with Physical Plant lock modifications and maintenance of card access system. Process building work orders and trouble tickets. Coordinate equipment and office moves/relocations with Physical Plant and Building Services. Maintain database of building trouble tickets and provide follow-up. Schedule building projects as needed. Coordinate building needs with campus Custodial and Grounds. Act as Building Emergency Staff contact during campus emergencies and evacuations and as Building Supervisor for Emergency Conditions as needed. Identify and report safety and security concerns.The full salary range for the Administrative Assistant is $29.35- $42.06 per hour. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.
Requirements
Experience Requirements
| Experience | Requirement |
|---|---|
| Minimum of 5 years of demonstrated Administrative experience; or BA and 1 year of experience, or an equivalent combination of education and experience. | Required |
| License | Requirement |
|---|---|
| Driver License | Preferred |
| Special Condition | Requirement |
|---|---|
| Overtime | Required |
| Travel Outside of Normal Business Hours | Required |
| Knowledge of equipment and personnel relocation. |
| Ability to work under stressful situations. |
| Ability to work without direct supervision |
| Ability to create reports and correspondence. |
| Communication Skills - Advanced Superior communication skills to effectively and professionally communicate using tact and diplomacy with internal and external campus community including international visitors. Demonstrated skill in expressing ideas clearly and convincingly. Demonstrated skill in identifying the correct issues to be communicated, the appropriate audience, the method of communication, and the timing of the communication. |
| Interpersonal Skills - Skill in working as part of a team and collaborating with colleagues. Skill in establishing and maintaining cooperative working relationships. Ability to invite information, constructive criticism, and cooperation from others. Skill in establishing rapport and gaining the trust of others. Skill in maintaining equanimity in the face of resistance, indifference, or hostility. Ability to work effectively in a strong service environment that is subject to constantly changing priorities. |
| Ability to work independently and follow through on assignments with minimal direction. Skill in setting priorities that accurately reflects the relative importance of job responsibilities. Skill in performing a variety of duties, often changing from one task to another of a different nature. Skill in performing effectively under a fluctuating workload. |
| Writing Skills Advanced - Ability to independently compose letters, memos, reports, and other written communication materials, for a variety of audiences, using correct spelling, grammar, punctuation, composition, text editing, and proofreading skills. Skill in writing concise, logical, grammatically correct analytical or narrative reports. Excellent composition skills, including knowledge of correct English grammar, spelling, punctuation, and usage. Skill in translating observations, findings, and recommendations from analytical studies into a concise and logical written report. |
| Knowledge of UCR FMS system. |
| Knowledge of UCR Physical Plant work order system. |
| Knowledge of campus emergency procedures. |
Additional Information
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
- UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
- UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
- UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
- Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
- Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
- UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.
For information about our generous employee benefits package, visit: Employee Benefits Overview