Administrative Assistant/Coordinator at Air Treatment Corporation – Brea, California

Air Treatment Corporation is a dynamic, collaborative work environment. We understand the expectations of high-quality customer service, therefore we actively search and promote a cohesive team that is formulated to exceed expectations. We are devoted to the growth of our employees and look to provide opportunities for advancement from within, while providing a robust benefit package to our team members.

The hybrid Administrative Assistant / Coordinator position will play a crucial role in ensuring smooth and efficient operations. This role will support our team with a variety of administrative tasks, coordinating schedules, and facilitating communications across departments. Excellent rganizational skills and attention to detail will be key in maintaining a productive and harmonious work environment.

• Review and approve CRM orders.
• CRM data entry and auditing line items.
• AP-Receives, verifies, reconciles, and approves factory invoices.
• AR-Invoice customer following FOB terms.
• Calculates sales tax on customer invoices.
• Reviews, verify, and post invoice batch transactions.
• Assists with job reconciliation weekly and monthly utilizing unbilled and VIR dashboard.
• Manage incoming calls, provide customer service to our sales team through phone, email, teams and /or CRM.
• Cost recognition .
• Collects, organizes, and analyzes data using Excel.
• Cross-trained to perform multiple roles and provide coverage as needed for the administrative team.
• Perform other related duties as assigned.

Required Skills/Abilities:

• Excellent verbal communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills, attention to detail, self-motivated and takes initiative.
• Proficient in time management and ability to meet deadlines on assignments.
• Intermediate understanding of administrative and clerical procedures and systems.
• Demonstrates analytical skills and a strong work ethic.
• Proficient with Microsoft Office Suite or related software.
• Positive and collaborative attitude.

Education and Experience:

• Familiar in Cost Accounting/Project Management.
• Experience with ERP System Data Entry.
• High school diploma or equivalent required.

Physical Requirements:

• Prolonged periods of sitting at a desk.
• Must be able to lift to 15 pounds at times.