Temporary Support Employee - Scanning Clerk in Seattle, Washington at Washington State Bar Association.
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Job Description
Office of the Executive Director
Salary Range: $23.00 to $23.00 per hour
FLSA – Temporary and Limited Term Employment, Hourly
Application Deadline: *December 18, 2024*
The WSBA's mission is to serve the public and the members of the Bar, to ensure the integrity of the legal profession, and to champion justice.
Purpose and Position Summary:This position will assist with an organizational scanning project and other clerical duties as assigned. The duration of this of temporary assignment is expected to be January 2025 through March 2025. The duration may be extended, however will not exceed 6 continuous month (180 consecutive days).Primary Job Duties and Responsibilities:Under the direction of a department delegate, sort and handle departmental files (which may include confidential and sensitive information) in accordance with WSBA and WA State Records Retention rules:
- Sort through boxes of WSBA files and organizing them as directed, moving boxes as needed
- Prepare and scan large volumes of various documents for electronic retention purposes, ensuring scanned documents are legible and organized
- Verify and upload scanned documents in various formats for retention on the WSBA network and local drives
- Properly dispose of scanned materials and documents that no longer require retention
Other duties
- Perform other duties as assigned
- High School (or equivalent GED)
- Post High School education or certification program (if applicable)
- Document management
- Imaging programs and systems (scanners)
- Strong organizational skills, Ability to gather information and organize it in an orderly fashion, Ability to carry out assignments requiring organization of materials
- Confidentiality, tact, judgment and discretion
- Ability to work under time constraints, meet deadlines and ensure accuracy of work
- Experience using Microsoft Office applications
- Knowledge of modern office equipment (I.e., scanners/copiers/printers, computers)
- Knowledge of filing systems, Word processing and file storage software
- Ability to communicate orally and in writing
- Efficiency with executing repetitive work
- Attention to detail
- Accuracy in executing repetitive tasks
- Knowledge of laws and regulations governing file retention and record keeping will be a plus*
- This is a Non-Benefited Position
- You will be working with a team of supportive, collaborative, creative, and dedicated colleagues driven to accomplish our WSBA Mission.
The Washington State Bar Association operates under the delegated authority of the Washington Supreme Court and exercises a governmental function authorized by the Washington Supreme Court to license and regulate the state’s nearly 40,000 legal professionals, including lawyers, limited practice officers, and limited license legal technicians. The WSBA both regulates legal professionals under the authority of the Court and serves its members as a professional association — all without public funding. The WSBA administers the bar admission process, including the bar exam; provides record-keeping and licensing functions; administers the lawyer discipline system. and provides continuing legal education for legal professionals, in addition to numerous other educational and member-service activities.
The WSBA is committed to fostering a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.The statements contained in this job announcement are not necessarily all-inclusive; additional duties may be assigned, and requirements may vary from time to time.