Project Coordinator at Optima Medical AZ – Scottsdale, Arizona

Optima Medical is an Arizona-based medical group consisting of 30+ locations and over 130 medical providers, proudly caring for more than 200,000 patients statewide. Our mission is to improve the quality of life throughout Arizona by helping communities Live Better, Live Longer through personalized healthcare, with a strong focus on preventing the nations top leading causes of death.

We go beyond primary care by offering a comprehensive spectrum of services, including cardiovascular care, behavioral health, allergy testing and immunotherapy, in-house laboratory services, imaging, chronic disease management, and additional specialty services.

As we continue to grow, we are committed to welcoming talented, driven individuals who share our passion for operational excellence and supporting the infrastructure that keeps our clinics running smoothly.

We are currently seeking a Project Coordinator to support our Facilities team in coordinating and overseeing facility-related projects across our organization. This role is ideal for someone organized, proactive, and comfortable managing multiple moving parts in a fast-paced healthcare environment.

Project & Contractor Coordination

• Manage and coordinate third-party contractors engaged in facilities projects

• Ensure contractors comply with company standards, policies, and safety regulations

• Coordinate facility access to minimize disruption to daily clinic operations

• Maintain accurate project files, documentation, and records

• Organize meetings, schedules, and project timelines

• Serve as a liaison between facilities staff, contractors, and internal departments

Project Management Support

• Assist in ensuring projects are completed on time, within budget, and to required quality standards

• Track and prioritize work requests based on urgency and operational impact

• Proactively identify potential risks and escalate concerns with proposed solutions

• Provide regular status updates to leadership on ongoing projects

• Maintain detailed documentation for reporting and future reference

General Support

• Support the Facilities Coordinator with reactive ticket requests as needed

• Participate in team meetings and contribute to process improvements

• Perform additional duties as requested by the Facilities Manager to support departmental goals

• 13 years of experience in project coordination, facilities, construction support, or administrative operations (preferred)

• Strong organizational and time-management skills

• Ability to manage multiple projects and shifting priorities

• Excellent communication skills, both written and verbal

• Detail-oriented with strong documentation habits

• Comfortable working with vendors, contractors, and cross-functional teams

• Proficient in Microsoft Office Suite

• Experience in healthcare or multi-site operations is a plus

• Growth opportunities within a rapidly expanding organization

• Exposure to multi-site facilities operations across Arizona

• Collaborative and team-oriented work environment

• Comprehensive benefits package (medical, vision, dental, 401k, paid holidays)

• Supportive and positive workplace culture