Contract Specialist at Indygo – Indianapolis, Indiana
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About This Position
Position Title: Contract Specialist | Safety Sensitive: No |
Supervisor’s Title: Assistant Director of Procurement and Supply Chain Management | FLSA Status: Exempt |
Department: Procurement | Division: Finance |
This is an on-site position. This role will not be remote.
Applicants must be currently authorized to work in the US on a full-time basis. IPTC will not sponsor visas or work authorizations for this position.
ABOUT US
We are IndyGo, a Municipal Corporation of Indianapolis – Marion County, and we’re proud to be the largest public transportation provider in the state of Indiana. We operate 31 transit routes throughout the county, providing nearly 10 million passenger trips a year to the good citizens of our region. IndyGo is committed to expanding mobility options to improve connectivity with the company’s mission, vision, and goals.
WHO WE ARE
A key measure of any great city is the ease of getting from one place to another. We call it “mobility.” It’s as essential as access to electricity and clean water. It moves a city forward to become a better place of opportunity and community. It’s a measure of a city’s vitality and potential, and it reflects a city’s judgment about its civic priorities. It makes a city a better home and a better place to visit.
At IndyGo, getting people from one place to another is much more than just moving riders: it’s about getting our riders to their hopes and dreams, to their education and careers, to their families and friends, to their health and well-being, and to another day of life in Indianapolis and the surrounding areas.
We’re here because you’ve got somewhere you need to be, and you need an easy, reliable way to get there. So come on; get on and get going to wherever you want to go on IndyGo.
INDYGO MISSION
As the region's largest transit authority, we are duty-bound to set the bar for transparency, trust, and overall professionalism. Our mission is to connect our community to economic and cultural opportunities through safe, reliable, and accessible mobility experiences.
Accountability: We are legally, ethically, and morally committed to utilizing all resources responsibly with integrity and transparency.
Adaptability: We adapt to disruptions through technology, workforce, and ridership innovations so we can meet the evolving needs of our community.
Workplace Culture: We offer an empowering workplace to meet the needs of our teammates and riders.
Compassion: We promote, embrace and value all individuals, treating each other with dignity and respect.
Communication: We value open and honest conversations with each other, our riders and the community.
Excellence: We are proud of who we are and the work we do and will continue to exceed customer expectations.
Responsibility: We will be good stewards of our resources.
Results: We make things better today than they were yesterday.
Safety: We ensure safe and secure environments.
BENEFITS WE OFFER
- Full-time positions with guaranteed 40 hours/week.
- Medical, dental, and vision (effective on the 1st of the month, 30 days after the start date).
- Free on-site wellness clinic for employees and their families.
- Retirement plan (401A and 457B).
- Tuition reimbursement.
- Free IndyGo transportation for employees and their families.
- Federal Loan Forgiveness Program
POSITION PURPOSE
The Contract Specialist is responsible for managing the full solicitation and contract lifecycle, including pre-issuance, pre-award, post-award, administration, and closeout, using applicable federal and state regulations, statutes, and procurement guidelines. This role supports procurement activities between the corporation and the vendor community to ensure transparent, compliant, and cost-effective contracting.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
To succeed in this role, an individual must satisfactorily perform the functions listed below. The company will provide reasonable accommodation to enable individuals with disabilities to perform these functions.
ESSENTIAL FUNCTIONS
- Develop bid documentation and cohesive procurement packages, including determining procurement type, issuing solicitations, drafting contract documents, and communicating with vendors.
- Facilitate public meetings, internal evaluation meetings, bid openings, tabulations, and evaluation committee processes.
- Conduct contract negotiations and draft final agreements consistent with Federal Transit Administration (FTA) Best Procurement Practices Manual (BPPM), the Federal Acquisition Regulation (FAR), and organizational best practices.
- Perform contract administration, including monitoring contract performance and resolving contract related disputes.
- Conduct cost/price reasonableness analysis and independent value analysis.
- Ensure compliance with all FTA and federal procurement requirements throughout each contract phase.
- Maintain records of current and historical procurement contracts.
- Assist department and project managers with purchase planning and formal procurement procedures.
- Make recommendations regarding the procurement of goods and services.
- Support the Assistant Director of Procurement and Senior Contract Specialist with capital projects such as transit vehicle purchases, construction projects, and facility repairs.
- Performs related duties as assigned.
OTHER FUNCTIONS
- Serve as a liaison between accounts payable, receiving, and procurement to ensure timely information flow and issue resolution.
- Provide research, reports, and information management support to the Assistant Director of Procurement.
- Perform the duties of the Assistant Director of Procurement or Senior Contract Specialist during their absence, including presenting procurement analysis and recommendations to leadership.
- Perform other duties as assigned.
SUPERVISORY RESPONSIBILITIES
- No direct reports.
- Provides guidance and training to project managers and evaluation team members regarding procurement procedures.
- Assists in implementing procurement policies and reviewing submitted work for accuracy and compliance.
EDUCATION AND/OR EXPERIENCE
To perform this job successfully, an individual should possess the following education and/or experience.
- Associate degree or two years of college coursework in business administration, prelaw, purchasing, or a related field; or
- Two (2) years of related work experience in purchasing, contract administration, legal office, retail, hospitality, or warehousing; or
- An equivalent combination of education and experience may be considered.
- Completion of the National Transit Institute (NTI) Procurement Series (company sponsored) within the first 24 months of employment.
- Knowledge of Indiana state and federal purchasing requirements preferred.
KNOWLEDGE, SKILLS, AND ABILITIES
The requirements listed below are representative of the knowledge, skills, and/or abilities required to perform each essential duty satisfactorily.
- General procurement principles, practices, and regulations.
- Basic mathematical concepts used in procurement analysis, including percentages, ratios, and cost evaluation.
- Operating standard office equipment (computer, calculator, copier, phone systems).
- Communicating effectively in person, in groups, and through phone, email, and written correspondence.
- Conducting data analysis and financial reviews.
- Applying procurement and contract administration principles to daily work.
- Prioritizing tasks and managing time effectively to meet deadlines.
- Monitoring budgets and tracking expenses.
- Working independently with minimal supervision.
- Maintaining accurate and organized procurement records.
- Collaborating effectively with diverse internal and external stakeholders.
PHYSICAL DEMANDS
The physical demands described here are representative of those an individual must meet to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
- Work is performed primarily in an office environment.
- This role may require remaining in a stationary position and moving between departments as tasks necessitate.
- Occasional local travel; occasional evening or weekend commitments; potential for overnight travel to complete training.
- Reasonable accommodation will be provided to individuals with disabilities to enable the performance of essential job functions.
IndyGo is an Equal Opportunity Employer.
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Job Location
Job Location
This job is located in the Indianapolis, Indiana, 46222, United States region.