Billing Specialist at Runbeck Election Services – Phoenix, Arizona

Position Summary

Runbeck Election Services is seeking a detail-oriented Billing Specialist to join our accounting team. This role is responsible for managing the invoicing process across multiple product lines and services, ensuring invoices are accurate, timely, and aligned with customer contracts and internal billing documentation.

The Billing Specialist will work closely with Accounting, Client Services, Sales, and Production teams to review billing documentation and generate invoices using our internal systems, including Tharstern MIS. This role plays a key part in maintaining accurate financial records and supporting efficient billing operations across the organization.

Job Duties

Duties include, but are not limited to:

• Review prebills, contracts, quotes, and billing summaries to validate job costs and ensure pricing aligns with contractual agreements.
• Generate and process invoices for company products and services using Tharstern and internal accounting systems.
• Verify quantities, pricing structures, and billing details to ensure invoices accurately reflect services rendered.
• Track invoice activity and billing reports to ensure timely invoicing and accurate financial records.
• Maintain organized billing documentation and records to support reporting, audits, and internal review.
• Collaborate with Client Services, Field Services, Sales, Production, and Purchasing teams to gather and confirm billing information.
• Identify and resolve discrepancies between contracts, quotes, production records, and billing documentation.
• Maintain and update billing standard operating procedures (SOPs) and assist with improvements to billing workflows and automation initiatives.
• Respond to billing-related inquiries and provide general accounting support as needed.

Skills

• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Ability to manage multiple tasks and deadlines
• Strong communication and collaboration skills
• Proficiency in Microsoft Office, particularly Excel

Qualifications

Education

• High school diploma or equivalent required
• Associate’s or Bachelor’s degree in Accounting, Finance, or Business preferred

Experience

• 2–5 years of experience in billing, accounting support, accounts receivable, or financial operations
• Experience working with ERP, MIS, or accounting systems preferred
• Experience in manufacturing, printing, logistics, or production environments is a plus

Preferred Qualifications

• Experience working with Tharstern or similar MIS/ERP systems
• Experience reviewing contracts, pricing structures, or billing documentation
• Familiarity with high-volume billing environments