Coordinator, Construction Initiatives at American Foundation for Suicide Prevention

Reports to: Senior Manager, Construction Initiatives

Location: Remote

POSITION SUMMARY:

The Coordinator, Construction Initiatives is an integral member of a collaborative interdisciplinary team and provides support for program planning, development, implementation, training, and other initiatives. Coordinates and supports efforts to improve program delivery to national and chapter colleagues. The Coordinator is also responsible for organizing and streamlining critical aspects of the construction initiative team's communications.

RESPONSIBILITIES:

• Serves as point of contact for centralized program email systems and provides prompt responses to high volume of inquiries from a diverse constituency including the public, industry partners, staff and volunteers.
• Provides support, coordination, and tracking of initiatives, programs, training, and technical assistance, performing a combination of tasks using a variety of software and computer systems, while always striving for maximum efficiency.
• Coordinates and provides administrative support for conferences & meetings, including scheduling, setting up registration and event pages, managing promotional material and taking meeting minutes.
• Updates content for programs, communications, departmental web pages, and other documents as needed based on input from the team.
• Provides assistance and support at program events and activities as needed.
• Utilizes and updates web‐based platforms (ex., Attendease, Monday.com, SharePoint) to coordinate and support critical work streams. Has the capacity to learn new systems and serve as the main data entry staff.
• Ensures adherence to document retention and storage policies, including templates, policies, tools and partnership documents. Maintains organization of all project documents and resources.
• Coordinates the contract review process and communicates with key staff to ensure a smooth process.
• Serves on internal and external workgroups as directed.
• In collaboration with Chapter Staff and partner organizations, tracks program attendees by audience.
• Contributes to internal and external dialogue that advances our approach to delivering programs.
• Actively collaborates within and across interdisciplinary teams, including teams, committees, and other efforts to support internal processes or goals, promote effective organizational culture, or build our public image and brand.

Note:

• An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
• The above list reflects the general details necessary to describe the principle and essential functions of the position and shall not be construed as the only duties that may be assigned for the position.

MINIMUM QUALIFICATIONS:

Education High School Diploma or GED

Experience and/or Training 1-3 years of relevant professional experience supporting a team and managing multiple work streams.

Licenses/Certificates n/a

Technology/Equipment Intermediate level of proficiency with MS Word, Excel, PowerPoint and SharePoint. Experience working in or ability to learn Monday.com.

PREFERRED QUALIFICATIONS:

Education Bachelor’s degree plus 3 years of relevant professional experience supporting a team and managing multiple work streams within cross-functional teams

Experience and/or Training Excellent organizational, interpersonal, diplomacy, critical thinking, verbal/written communication skills. Must be willing to coordinate multiple projects simultaneously while meeting deadlines. Proven ability to work in a collaborative environment and collaborate across multiple areas in order to contribute to the mission.

Licenses/Certificates n/a

Technology/Equipment Expert level of proficiency with MS Word Excel, PowerPoint and SharePoint. Introductory experience with Canva and Adobe Creative Suite. Experience working in or ability to learn Monday.com.

OTHER SKILLS and ABILITIES:

• Ability to communicate effectively with various internal and external constituents.
• Ability to work independently, set priorities based on overall project needs and remain adaptable to changing situations.
• Ability to promote and maintain a positive and collaborative team-oriented work environment with a commitment to equity, diversity, and inclusion.
• Responsiveness to feedback and solution focused.
• Strong problem-solving mentality and approach to work.
• Ability to collaborate with team members online, outside of a traditional office environment.
• Awareness of one’s own knowledge gaps; openness to learning.
• Strong team spirit, including a willingness to pitch in and help others.
• Possess the ability to quickly assess the situation and identify solutions to improve/fix deliverables based on project milestones and data inputs/outputs.
• Uphold and exhibit the agency’s Core Values.
• Attend all mandatory meetings and trainings.
• Ability to work a full-time schedule and have regular attendance at the workplace.

PHYSICAL AND MENTAL DEMANDS:

• Ability to communicate via phone, email, and video conference on regular basis.
• Ability to work at a computer for extended periods of time.
• Ability to travel to meet the team at various parts of the Country throughout the year for large conferences and gatherings (COVID safety will be recognized).
• Ability to lift and carry 10 pounds and manage luggage during travel.
• While performing the duties of this job, the employee is frequently required to sit, talk and/or hear, and/or use hands to finger, handle, or touch objects, tools, or controls. The employee is occasionally required to stand, and/or walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. The mental and physical requirements described here are representative of those that must be met by an individual to successfully perform the essential functions of this position.

The physical and mental demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORKING ENVIRONMENT:

• Primarily remote with occasional in-person meetings and conference travel. Some evening and weekend work may be required.
• Fast paced and dynamic work environment.
• High level of interaction with staff, constituents, volunteers and the public.
• Communicate virtually, via Zoom, Microsoft Teams, telephone.
• Regularly work as part of a team.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SALARY AND BENEFITS:

Annual salary range: $48,000 - 52,000

22 PTO (vacation, sick, wellness and personal days) your first year of employment (5 additional days 2nd year)

Medical, Vision and Dental Insurance

10% employer retirement contribution after 2 years of employment

Flexible Summer Fridays

11 Holidays

APPLICATION INSTRUCTIONS

Submit resume and cover letter with a compelling reason why you should be considered for this position. Kindly include your salary requirement for this role.