Executive + Growth Coordinator at Mediaplus North America LP – NEW YORK, New York

Position Description: Keep the CEO and new business engine running smoothly. You'll split your time between executive support and driving the operational side of growth: prospecting, pipeline management, and making sure every presentation is pitch perfect.
This role is ideal for someone who wants hands-on experience in how an agency wins and grows business, and brings the same 110% effort to every task, whether it's formatting a deck or managing a critical deadline. You'll have a front-row seat helping to scale a fast growing dynamic business, and you're willing to do whatever it takes to make it happen.
You'll thrive here if you:

• Want to learn how a CEO operates, and eventually become one
• Can move seamlessly between strategic projects and administrative tasks
• Take ownership and deliver work that doesn't need to be redone
• Believe the "small stuff" is just as important as the big stuff
• Get energized by new business development, pipeline discipline, and winning!
• Know what matters, when to escalate, and when to take ownership
• Are curious and will bring AI capabilities to all your job functions

Position Responsibilities:

• Executive Support to CEO and C-Suite: Handle calendar management, meeting prep and materials, travel coordination, expense tracking, correspondence
• Presentation & Marketing Support: Build and customize pitch decks, credentials presentations, RFP responses, and leave-behinds, making complex ideas look sharp and sellable
• Pipeline & Prospecting: Own lead management in HubSpot, research target companies, maintain prospect intelligence, track opportunities from first contact through close
• Follow-Up Discipline: Manage outreach cadences, ensure timely prospect responses, keep leads warm, never let an opportunity go cold
• Project Coordination: Keep new business initiatives moving, coordinate inputs from team members, manage timelines, push projects forward
• Marketing Operations: Maintain brand assets, update credentials materials, support campaign execution, coordinate event logistics

Knowledge, Skills and Abilities: What you Bring -

• Ambitious but humble: you're building toward something bigger, and no task is beneath you
• Exceptionally reliable: you deliver work that doesn't come back with redlines
• High judgment: you know what matters, when to escalate, and when to just handle it
• Discreet and trustworthy: you'll be close to sensitive decisions and information
• Versatile: equally comfortable in a strategy session and a spreadsheet

Qualifications -

• 3-5 years of experience in marketing, agency, business development, or executive support roles
• Expert-level proficiency in Microsoft Office Suite, especially Excel (pivot tables, formulas, data analysis) and PowerPoint (storytelling through design)
• Co-Pilot proficiency or eagerness to master AI-powered productivity tools
• Strong working knowledge of HubSpot or similar CRM platforms (or willingness to learn them independently)
• Exceptional written and verbal communication skills
• Meticulous attention to detail with strong organizational and time management skills
• Proactive problem-solver who anticipates needs and takes initiative
• Comfortable managing confidential information with discretion
• Thrives in fast-paced, high-growth environments where priorities can shift quickly

Additional Information:

Reports To: Chief Executive Officer

Why This Role Is Special:

• Direct access: Work side-by-side with a CEO who's built the agency from the ground up
• Full spectrum: Touch talent, clients, and growth, the CEO's core responsibilities
• Accelerated learning: See how decisions get made and a company gets scaled
• High impact: Your work directly enables the CEO to do what only she can do

What We Offer:

• No cost medical, dental, vision plans (plus other options)
• Generous vacation and US holidays
• 401(k) with match
• Commuter benefits
• Basic life insurance
• Monday team lunches, happy hours, and more

Location: NYC in our beautiful SOHO offices