Clerk Typist at TOWNSHIP OF EDISON – EDISON, New Jersey

Under supervision, performstyping and other related clerical duties requiring working knowledge of department/divisionrules, regulations and policies. Doesrelated work as required.

Note: Theexamples of work for these titles are for illustrative purposes only. A particular position using this title maynot perform all duties listed in this job specification. Conversely, all duties performed on the jobmay not be listed.

Examples of Work:

· Examines cash and cash processing documents forvalidity, negotiability and completeness.

· Through the mail and over a counter receivespayments for taxes, sewer services, fines, and/or other services.

· Balances cash register against a predeterminedtotal, such as a list of deposits, and locates and corrects errors.

· Totals and balances tax receipts and documentsby various types of return and tax class.

· Prepares and keeps records.

· Operates numbering, time, stamping and datingmachines.

· Sorts and files cards, letters, forms and otherdocuments.

· Gives information according to departmentregulations in person and by telephone.

· Answers telephone and takes messages accurately.

· Compares remittances to billing documents todetermine appropriate payment categories and to prepare input forms.

· Assists in locating and compiling data forreports.

· Compiles and tabulates numerical data.

· Operates office machines and equipment, includingtypewriters, computers, copy machines and other machines as required.

· Maintains essential records and files.

· Organizes assigned clerical, typing and otherrelated work and develops effective work methods.

· Reviews, checks and certifies reports, applicationsand other documents for correctness.

· Composes answers to routine letters and preparesother letters in accordance with office routines and regulations.

· Receives reviews and adjusts complaints.

· Prepares records, requisitions, estimates,statistical information, receiving records and inventories.

· Totals cash/checks/money orders received andverifies amount with either register tape, receipts, terminal, and so forth toensure correct amount received

· Totals cash/checks/money orders for bankdeposit.

· Does typing of a legal, technical, statisticaland/or tabular nature requiring the use of judgment in making determinationsregarding matters of form and arrangement.

· Prepares statistical, financial and otherreports.

Requirements:

Two (2) yearsof experience in clerical work including typing and certified successfulcompletion of a Microsoft Word training program given by a fully accreditedinstitution.

For SeniorClerk Typist promotion, one (1) year as a Clerk Typist and certified successfulcompletion of a Microsoft Excel training program given by a fully accreditedinstitution is required. Uponverification of requirements, promotion will take effect the following July 1.

For Principal Clerk Typist promotion, one (1) year as a Senior ClerkTypist and certified successful completion of Microsoft Outlook training givenby a fully accredited institution. Upon verification of requirements, promotionwill take effect the following July 1.

Knowledge and Abilities:

Knowledge of office methods, practices, routines, machines,equipment and of the internal organization after a period of training.

Ability to comprehend established office routines andregulations and apply them to specific cases in accord with establishedprocedures.

Abilityto organize assigned clerical, typing and supervisory work and developeffective work methods.

Ability to type accurately and rapidly.

Ability to work cooperatively with associates and supervisorsand with that portion of the public interested in or concerned with the work ofthe office.

Ability to keep records of varied nature and complication.

Ability to use and properly care for office machines andequipment.

Ability to prepare clear, concise and appropriate businessdocuments in accord with office regulations, policies and procedures.

Ability to utilize various types of electronic and/or manualrecording and information systems used by the agency, office or related units.

Abilityto read, write, speak, understand and communicate in English sufficiently toperform the duties of this position.

Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.

IT IS THE POLICY OF THE TOWNSHIP OF EDISON TO PROVIDE EQUAL OPPORTUNITY IN ITS EMPLOYMENT ON THE BASIS OF MERIT AND FITNESS AND WITHOUT DISCRIMINATION BECAUSE OF RACE, RELIGION, COLOR, SEX, POLITICAL AFFILIATIO