Administrative Assistant at David Hirson & Partners, LLP – Newport Beach, California

Now Hiring: Administrative Assistant – Newport Beach, CA (On-site)

David Hirson & Partners, LLP is seeking a highly organized and detail-oriented Administrative Assistant to support our growing business immigration practice. This role offers the opportunity to work in a fast-paced, high-volume environment while maintaining exceptional quality and client service.

Location: Newport Beach, California (On-site)
Hourly Range: $23-25
Benefits: 401(k), Medical, Vision, and additional benefits

Key Responsibilities

• Provide day-to-day administrative support to attorneys and staff
• Manage calendars, schedule appointments, and coordinate meetings
• Answer and direct phone calls, emails, and general inquiries in a professional manner
• Maintain and organize physical and electronic files and records
• Reception duties including greeting clients
• Stock kitchen supplies and maintain inventory
• Handle daily mail processing, shipping, printing
• Enter and update data accurately in internal systems or case management software
• Maintain confidentiality of sensitive information and client records
• Assist with special projects and perform other administrative duties as assigned

Qualifications

• Bachelor’s degree or equivalent work experience preferred
• 2–3 years of administrative experience (law firm or immigration experience preferred)
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word, Outlook, Excel) and general office technology
• Ability to manage multiple tasks in a fast-paced environment
• High attention to detail and strong problem-solving skills
• Ability to work both independently and collaboratively

Benefits & Perks

• Medical, Dental, and Vision Insurance
• Paid Sick Leave and Holidays
• Basic Life and AD&D Insurance
• Long-Term Disability Coverage
• Flexible Spending Accounts (FSA)
• 401(k) Plan with Company Match
• Wellness Program
• Employee Assistance Program (EAP)

If you thrive in a fast-paced environment and enjoy supporting a collaborative, client-focused legal team, we’d love to hear from you.