Medical Secretary at Jamestown Regional Medical Center – Jamestown, North Dakota

STATEMENT OF PURPOSE

Under the direct supervision of the Health Information Management Manager, maintains medical record integrity with the proper processing and analyzing outpatient medical records.

Full-time benefited position working 80 hours per pay-period. Days of work are Monday - Friday, No weekend or Holidays.

JOB FUNCTIONS

• Analyzes the daily outpatient medical records.
• Analyzes series records daily. i.e. ED, Physical Rehab, Cardio Pulm Rehab, ST, PT, OT, etc.
• Prints and distributes final x-ray reports read by consulting radiologic group. Also faxes facesheets to this group for billing purposes.
• Assists hospital staff, physicians, patients, and guests with inquiries regarding medical information.
• Performs other related duties as assigned or requested.

QUALIFICATIONS/REQUIREMENTS FOR THIS POSITION:

1. Preparation and Training - High school level of knowledge preferred with a one or two year college level Medical Secretary or Medical Record Technician curriculum. Must demonstrate some working knowledge in the use of a computer terminal.
2. Work Experience - Two years’ experience as a Medical Secretary is preferred. Employee must be able to demonstrate a thorough working knowledge of medical terminology, accuracy, good grammar, and punctuation skills.
3. Attendance - Punctual and regular attendance is an essential responsibility of each employee at JRMC. Employees are expected to report to work as scheduled, on time and prepared to start working. Employees are also expected to remain at work for their entire work schedule.
4. Analytical Ability - Average analytical ability is necessary when organizing reports.
5. Independent Judgement - Responsible for maintaining standards of this position. Leader shall be contacted if questions arise.
6. Contact with Others - Communicates well with co-workers, other hospital staff, physicians, and guests.
7. Supervising the Work of Others - None
8. Responsibility for Welfare of Others - Employee must realize the importance of confidentiality at all times. The identification of patient medical records must be accurate.
9. Mental / Visual Effort - Must be able to speak and write the English language in an understandable manner. Must be able to see and hear or use prosthetics that will enable these senses to function adequately to assure that the major requirements of this position can be fully met. Must be in good general health and demonstrate emotional stability. Visual acuity and color perception necessary for performing routine procedures.
10. Working Conditions - Participates in and complies with JRMC Safety Management Program. Maintains knowledge of and observes Standard Precautions. OSHA Job Classification: Category II position, employee does not have exposure to blood borne pathogens.
11. Promotion - No formal line of promotion
12. Background Check - A comprehensive background check and drug screening will be conducted as a condition of employment for this role.
13. Drug Screen - A urine drug screening is required for all positions and must be completed within 30 days of the date of hire.
14. Physical Requirement - These are physical requirements of the position that may be performed as part of daily duties. Inability to meet one or more of these physical requirements will not automatically disqualify a candidate or employee from the position. Upon request for reasonable accommodation, JRMC may be able to adjust or excuse one or more of these requirements, depending on the requirement, the essential functions to which it relates and the proposed accommodation.

Employee Requirements

• Visual Observation - Continuously
• Standing - Occasionally
• Walking - Occasionally
• Sitting - Continuously
• Hands and Finger Dexterity - Continuously
• Reaching with Hands and Arms - Continuously
• Climbing - Rarely
• Stooping/Kneeling/Crouching/Crawling - Rarely
• Hearing/Listening - Continuously
• Tasting or Smelling - Never
• Working Inside - Continuously
• Working Outside - Never
• Working in Extreme Heat - Never
• Working in Extreme Cold - Never
• Working with Hazardous Materials - Never
• Noise - Rarely
• Working in Dirt/Dust - Never
• Driving - Never

Lifting / Carrying / Pushing / Pulling:

• Up to 10 pounds - Occasionally
• Up to 25 pounds - Occasionally
• Up to 50 pounds - Rarely
• Up to 75 pounds - Never
• Up to 100 pounds - Never
• Over 100 pounds - Never