ASSOCIATE BURSAR - AULTMAN COLLEGE at Aultman Health Foundation – CANTON, Ohio
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About This Position
Position Summary:
The Associate Bursar reports directly to the Executive Director of Business Affairs and is responsible for billing the charges associated with student registration, collecting, receiving, receiving, receipting and depositing the related funds. The Associate Bursar provides service to students by informing them proactively of issues related to payments and refunds and responding to inquiries about account status and also initiating the disbursement of refunds to students arising from financial aid residuals and overpayments on student accounts. The Associate Bursar directs the collection and deposit of all funds received across the college. The Associate Bursar also participates in the planning, implementation, and evaluation of policies related to billing and accounts receivable.
Department Summary:
The Business Affairs Department is essential to the college’s financial health, overseeing key operations such as student billing, payment collection, financial aid processing, grant management, and budgeting. The department ensures accurate account reconciliation, prepares detailed financial reports, and coordinates audits in compliance with institutional, state, and federal regulations. Staff members provide proactive support to students by assisting with financial aid eligibility, refunds, and account inquiries, fostering transparency and accessibility. The department also collaborates with internal and external stakeholders to manage restricted funds, scholarships, and financial forecasting, supporting strategic decision-making.
Qualifications:
- Associate Degree required, Bachelors preferred
- Experience in records, registration, billing and accounts receivable
- Experience in data base, word processing and spreadsheet software
Skills:
- Strong interpersonal skills
- Ability to effectively present information and respond to questions from students, managers and customers.
- Ability to calculate figures and amounts such as used in the College business office systems.
- Knowledge of principles and practices of business accounting and financials
- Ability to exercise independent judgment and initiative with little supervision
- Exercise discretion in dealing with confidential matters
- Effectively plan, organize, and prioritize work assignments to meet deadlines
Responsibilities & Expectations:
- Student Accounts
- Design, maintain, and execute an efficient student billing system
- Generate invoices reflecting each individual’s transactions with the College
- Collect money from students and outside agencies
- Deposit money weekly
- Generate and distribute student refund and expense checks
- Pursue collection of outstanding account balances
- Reconcile financial aid transactions with the Financial Aid Department
- College Financials
- Analyze period budgets
- Coordinate with Finance and process restricted funds reports
- Assist in completing the college audit process
- Reconcile accounts on the student education system and the Finance department system to ensure accuracy with all accounts
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- Reports/Communication
- Produce reports for finance
- Produce monthly reports as needed
- Produce year end 1098 forms for students
- Function within the Educational Environment
- Actively support the College Mission and Values
- Treat all persons with compassion, care, courtesy, and respect
- Respect privacy/dignity of others
- Communicate effectively (verbal, nonverbal, and electronic)
- Perform as a team member
- Customer Service
- Assist with registration as needed
- Deal with difficult situations effectively
- Project a professional image in attire, appearance, and behavior
- Complete other duties as assigned
- Role within the Culture of Assessment - Each administrator, staff, and faculty member is expected to understand, value, prioritize, and communicate assessment as a critical institutional practice. Everyone has a responsibility to support the culture of assessment with behaviors that facilitate and sustain practices. Position-specific responsibilities include:
- Understand data collection/reporting obligations
- Report on time and share information with appropriate director/ manager before submitting to IEC
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, gender identity, sexual orientation or protected veteran status.
Working Conditions:
- Working conditions in office areas are good
- Office activities may include extended time sitting and computer operation that may result in eye strain.
- Moderate levels of noise and constant interruption exist
- Position requires much mental activity, study, reading and decision making
- Physical demands are minimal and considered sedentary with occasional lifting and/or carrying of records, files and books -10 pounds maximum
- Occasional irregular hours
- Provide timely response to externally/internally imposed conditions and deadlines
Hazardous Exposure Category: Select Category I, II or III and delete the other categories.
Category III- Includes tasks that involve no exposure to blood, body fluids, or tissues and Category I tasks are not a condition of employment. The normal work routine involves no exposure to blood; body fluids or tissues (although situations can be imagined or hypothesized under which anyone anywhere might encounter potential exposure to body fluids.) Persons who perform these duties are not called upon as part of their employment to perform or assist in emergency care or first aid or to be potentially exposed in some other way.
Physical Addendum: Please place one “X” in the appropriate box for the requirement.
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Occasional |
Frequent |
Continuous |
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Forward |
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Overhead |
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Bending |
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Grasping/repetitive |
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Fine motor |
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Hearing: ordinary |