Executive Admin. Assistant at Cozad Community Hospital – Cozad, Nebraska

Our Mission: To improve the health and well-being of the communities we serve demonstrating compassionate, patient-centered care.

Summary

The Executive Assistant will provide high-level administrative support to the CEO and other senior leaders, in accordance with the philosophy, goals and objectives of Cozad Community Health System.

Essential Duties and Responsibilities

This description intends to describe the general nature and level of work performed by employees assigned to this job. It is not intended to include all duties, responsibilities, and qualifications. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Provides high-level administrative support and assistance to the CEO and/or other assigned leadership staff.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior leaders.
• Arranges travel and accommodations for leaders.
• Schedules and attends meetings on behalf of senior leaders, taking notes, and recording minutes. Specifically Board Meetings, Med Staff meetings, and Department Head meetings.
• Receives incoming communication or memos on behalf of senior leaders, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Follows all HIPAA guidelines and promotes and ensures patient safety.
• Fulfills mission statement by performing job duties with a high level of customer service while contributing to a positive and professional environment.
• Special projects and other duties as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

High school diploma required; Bachelor’s degree in Business Administration or related field preferred. At least two years of related experience required. Successful candidates will have extensive knowledge of office administration, clerical procedures, and recordkeeping systems; excellent verbal and written communication skills, excellent time management skills with a proven ability to meet deadlines; extremely proficient with Microsoft Office Suite; and ability to function well in a high-paced and at times stressful environment.

Licensure/Certification

Basic Life Support (CPR)

Language Skills

Ability to read and interpret documents. Ability to write routine reports and correspondence. Ability to speak effectively before groups of patients, employees, community members, and board members.

Reasoning Ability

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit, stand, walk, reach and bend; use hands to fingers, handle, or feel; reach with hands and arms and talk or hear. The employee must regularly lift and/or move 35 pounds; must occasionally lift and/or move up to 50 pounds; must occasionally push, pull and assist with lifting up to 300 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the hospital office environment is usually moderate.

Equal Employment Opportunity

Cozad Community Health System is committed to hiring and developing the most qualified employees from the available workforce in the communities we serve.

Equal employment opportunity has been, and will continue to be, a fundamental principle at Cozad Community Health System, where employment is based upon personal capabilities and qualifications without discrimination and retaliation because of veteran status, uniformed service member status, race, color, national origin or ancestry, creed, religion, sex, sexual orientation, gender identity or expression, age, pregnancy (including childbirth, lactation, and related medical conditions), national origin or ancestry, physical or mental disability, genetic information (including characteristics and testing), or any other protected characteristic as established by applicable local, state, or federal law.