Plant Office Administrator (Floating) (Req #: 1297) at Peckham Industries – Westfield, Massachusetts

About Us:

Peckham Industries Inc. (PII) has been a family-run business since 1924 and we believe our “family by choice” ethos delivers value as the trusted supplier of construction materials, products, and services in the communities we serve. Through our extensive network of hot mix asphalt and ready-mix concrete plants, quarries, and liquid asphalt terminals, PII delivers the highest quality materials and custom solutions to thousands of road construction and road maintenance customers. In addition, the company’s construction operations include paving and road reclamation services, as well as precast/prestressed concrete production and erection of multi-level parking structures, specialty buildings, and bridge components.

Become part of our mission by realizing your purpose, serving our community interests, and delivering growth for our customers. Peckham Industries educates, innovates, and applies technology in a way that is safe, sustainable, inclusive, and profitable.

Job Summary:

The Floating Plant Office Administrator will play a key role in supporting the operational effectiveness of our quarry and asphalt plant operations across multiple locations. This position requires flexibility and periodic travel to various quarry and asphalt plant sites as needed. The role is responsible for delivering comprehensive administrative and office support services, managing critical records, and performing a variety of administrative functions within a semi-industrial environment. Regular interaction with both customers and internal stakeholders is essential to ensuring efficient, accurate, and seamless business operations.

Essential Functions:

1. Respect and engage. Establish and maintain effective communication channels with customers and internal team members. Proactively address inquiries and concerns to foster positive working relationships.
2. Mastery. Execute a range of clerical duties, including but not limited to accounts payable vouchering, payroll entry, and processing daily mail. Demonstrate proficiency in office management tasks to facilitate smooth operations.
3. Measurement. Utilize the Peckham POS system to accurately process scale tickets for sales transactions. Ensure compliance with relevant procedures and protocols.
4. Results matter. Manage plant reporting systems by diligently entering daily sales, incoming materials, and total production and inventory data. Uphold the integrity of information to support decision-making processes.
5. Ownership and caring. Record fuel deliveries and facilitate the ordering process as necessary. Monitor fuel consumption and ensure adequate supply levels to sustain plant operations.
6. Safety always wins. Conduct regular inventory checks and coordinate the ordering of office and personal protective equipment (PPE) supplies on a daily or weekly basis. Maintain sufficient stock levels to meet operational needs.

Requirements, Education and Experience:

1. High school diploma or equivalent required; additional coursework in office administration or accounting preferred.
2. Minimum of 1–3 years of administrative, clerical, or office support experience, preferably in a construction, manufacturing, industrial, or multi-site environment.
3. Ability and willingness to travel between multiple quarry and asphalt plant locations as business needs require.
4. Proficiency with basic computer applications, including Microsoft Office (Word, Excel, Outlook), and the ability to learn company-specific systems such as the Peckham POS system.
5. Strong attention to detail and accuracy when handling data entry, reporting, and financial-related tasks.
6. Effective communication skills with the ability to interact professionally with customers, vendors, and internal team members.
7. Ability to manage multiple priorities, work independently, and adapt to changing daily operational needs.
8. Comfort working in a semi-industrial environment, including exposure to outdoor conditions, noise, and active plant operations.
9. Commitment to following company policies, procedures, and safety standards, including the use of required personal protective equipment (PPE).
10. Valid driver’s license and reliable transportation.
11. Authorized to work in the U.S.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Travel:

Position may require up to 40% travel by personal vehicle to locations throughout the region including but not limited to Windsor Locks, CT and multiple locations in MA including Amherst, Oxford, Westfield, Springfield, Easthampton, and Palmer.

Work Environment/Physical Demands:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers. This is mostly sedentary, outside of travel, in an office space. The abilities to sit at a desk, frequent walking, bending, or standing, as necessary, are required.

Values:

At Peckham, you will experience our values wherever you work: corporate offices, plants, quarries, or paving operations. We share a common set of values - safety, integrity, dedication, and efficiency which are embedded in how we show up every day. Ours is a culture where we protect family and friends, our word is our bond, we are committed to serve and results matter. Our values are the foundation of our growth, and we believe will pave the way for future success.

Peckham Industries, Inc. (PII) is an Equal Employment Opportunity (EEO) and Affirmative Action employer. It is our policy to provide EEO to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, pregnancy or pregnancy-related condition, or any other characteristic protected by federal, state or local law.

Under the Americans with Disabilities Act or similar law, if you have a disability and you wish to discuss potential accommodations related to applying for employment at Peckham, please contact Recruitment@peckham.com.