Nursing Office Coordinator at Marion Health – Marion, Indiana

The Nursing Office Coordinator provides administrative support services for Nursing Administration, Administration, and Nursing Directors as needed. This position is responsible for scheduling personnel assignments in nursing departments while ensuring that hospital resources are being used in the most efficient manner and within budget guidelines. Generates staff schedules based on the department and patient care needs, ensuring the schedule reflects adequate numbers of staff for patient care and the appropriate skill mix for department/patient needs. Adjusts schedules to meet emergency needs. Keeps the Administrative Director/Unit Shift Managers informed of personnel needs and scheduling difficulties. Coordinator also will be assigned other administrative functions, (meeting minutes, interview scheduling, ordering supplies, data collection, etc.) as necessary. Performs other duties as assigned.

• Associates Degree in business, office administration, healthcare, or related field and two (2) years clerical experience. -OR-
• High school diploma or equivalent and four (4) years clerical experience.

• Staff scheduling experience.

• Excellent communication skills to effectively and tactfully communicate with patients and their families and guests, co-workers, managers, providers and other hospital personnel on a one-to-one basis using appropriate grammar, vocabulary and word usage.
• Interpersonal skills necessary in order to carry out duties in a professional manner, as well as the ability to work well under stress.
• Excellent time management, and organizational skills.
• Ability to problem solve, multi-task in a fast-paced setting and work well in a team environment.
• Developed computer skills to include proficiency with Microsoft Office, telephone system and the ability to learn and proficiently perform computer applications related to department operations and job function.
• Excellent customer service skills.
• High degree of accuracy with concentration and close attention to detail.
• Ability to be discreet and protect the integrity of any confidential matter or information encountered during the performance of job duties.

• Typical office environment with prolonged sitting.
• Work maybe subject to interruption and occasional high stress levels.
• Works with protected helath information.
• Ability to work occasional extended hours, evenings and/or weekends based on the needs of the department.

• Uses personal computer and other standard office equipment.
• Repetitive wrist, finger and hand movement and lifting supplies or equipment.
• Occasional manipulation of large volumes of books, charts, reports or files.
• Lifting, pushing, pulling, walking, sitting, reaching, bending, kneeling or stooping to perform duties in a safe manner.