Licensing Administrator - Seasonal in United States at Jobgether

This position is posted by Jobgether on behalf of a partner company. We are currently looking for a Licensing Administrator - Seasonal in United States.

This role is a key operational support function focused on ensuring that insurance advisors are fully licensed, compliant, and ready to serve customers across multiple states. You will manage end-to-end licensing and appointment processes, working closely with internal teams and regulatory bodies to maintain accuracy and timeliness in all compliance-related activities. The position plays a critical role in enabling a seamless onboarding experience for new advisors while safeguarding regulatory standards. Operating in a fast-paced and detail-driven environment, you will coordinate across systems, track licensing status, and resolve process bottlenecks. This is a highly organized and execution-focused role where precision, accountability, and strong communication directly support business readiness and compliance success.

• Manage and execute end-to-end licensing and carrier appointment processes for assigned advisors and partners, ensuring all regulatory and operational requirements are met.
• Support state licensing workflows, including eligibility screening, onboarding documentation preparation, and coordination of exams and related scheduling.
• Submit, track, and follow up on insurance license applications across multiple states, maintaining communication with regulatory bodies to ensure timely approvals.
• Coordinate fingerprinting and other compliance requirements, ensuring accurate and complete execution of all mandatory steps.
• Monitor license renewals and continuing education requirements to maintain ongoing compliance across systems and advisors.
• Oversee carrier appointment tracking, reporting, and issue resolution, including escalation of delays when necessary.
• Partner with Sales, Training, and Licensing Operations teams to ensure advisors complete all onboarding, certification, and readiness requirements.
• Maintain accurate records of advisor licensing status across systems to ensure compliance and prevent unauthorized activity.
• Identify process gaps and contribute to continuous improvement initiatives that enhance operational efficiency and accuracy.
• Participate in system testing and validation (UAT) for improvements related to licensing workflows and automation tools.

• Strong experience using Microsoft Office tools, especially Excel, with the ability to manage and analyze large datasets.
• Prior experience with insurance licensing, compliance processes, or regulatory operations is highly preferred.
• Strong attention to detail with excellent organizational and administrative skills.
• Ability to manage multiple workflows simultaneously in a fast-paced, deadline-driven environment.
• Strong communication and collaboration skills to work effectively with cross-functional teams.
• High level of integrity and discretion when handling sensitive or regulated information.
• Adaptability and comfort working in evolving processes and systems.
• Problem-solving mindset with the ability to identify issues, escalate when needed, and support resolution.
• Team-oriented approach with a focus on shared goals and process improvement.

• Hourly pay rate of $21.00.
• Medical benefits available after 90 days of employment.
• Cell phone and internet reimbursement.
• Ongoing support and resources for success in the role.
• Eligibility for annual performance bonus as part of total rewards package.
• Additional benefits supporting personal and professional wellbeing.