Program Administration Specialist at Wichita Tribal Enterprise
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About This Position
Job Summary: Wichita Tribal Enterprises, A Quivera Enterprises subsidiary, is seeking a Program Administration Specialist . This role provides critical administrative, coordination, and operational support to ensure effective contract execution across multiple task areas, including QA/QC, user support, training, and program management. The Program Administration Specialist will assist in the preparation of management plans, reports, and deliverables; coordinate schedules and communications; and support overall program operations. This position plays a key role in ensuring compliance with contract requirements, timely delivery of outputs, and effective coordination between internal teams and Government stakeholders.
Job Duties and Responsibilities:
- Support the development and maintenance of program management plans, reports, and documentation
- Coordinate schedules, meetings, briefings, and deliverables to ensure timely contract execution
- Assist in the preparation and review of contract deliverables, task orders, and work plans
- Provide administrative support for program operations, including data tracking, reporting, and documentation management
- Maintain project tracking tools, dashboards, and data repositories
- Capture meeting notes, action items, and follow-ups to ensure accountability and progress tracking
- Assist with the preparation of presentations, briefings, and in-process review materials
- Support compliance with contract requirements, reporting standards, and deliverable timelines
- Perform analysis and assist in the development and improvement of program administrative processes and procedures
- Coordinate with cross-functional teams (QA, user support, training, and technical staff) to support program activities
- Assist in onboarding activities, staffing coordination, and general administrative support as needed
- Ensure documentation is properly maintained, version-controlled, and aligned with contract standards
- Provide support for audits, reporting requirements, and data calls from Government stakeholders
Job Requirements:
Education
- Bachelor’s degree in Computer Science, Information Technology, Engineering, or a related field, or equivalent hands-on experience.
- Ability to obtain and maintain required federal suitability or background clearance.
Certifications
- Project Management or administrative certifications (e.g., CAPM, PMP, or equivalent) preferred but not required
Skills
- Strong organizational and administrative coordination skills
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project tracking tools
- Ability to manage multiple priorities and deadlines in a fast-paced environment
- Strong attention to detail and accuracy in documentation and reporting
- Experience with data tracking, reporting, and document management systems
- Ability to work collaboratively across cross-functional teams
- Basic understanding of project management principles and contract operations
- Strong problem-solving and analytical skills
Experience
- Minimum 2–5 years of experience in program administration, project coordination, or administrative support
- Experience supporting federal contracts or government programs preferred
- Experience working in IT, healthcare IT, or software development environments is a plus
- Demonstrated experience supporting reporting, scheduling, and program coordination activities
- Experience assisting with deliverables, documentation, and compliance tracking
Equal Employment Opportunity Statement
Quivera Enterprises LLC and its subsidiaries are 100% tribally owned and SBA-certified Small Disadvantaged Business. Quivera Enterprises LLC and its subsidiaries are an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment regardless of their race, color, religion, sex, sexual orientation, gender identity, national origin, age, or status as a qualified individual with a disability or protected veteran.
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Job Location
Job Location
This job is located in the United States region.