EDGE Administrative Assistant at University of Pittsburgh – Pittsburgh, Pennsylvania

EDGE Administrative Assistant

Office of the SVC and Provost - Pennsylvania-Pittsburgh - (26000809)

Pitt EDGE, the University of Pittsburgh’s Center for Excellence in Digital Education, is dedicated to advancing the University’s strategic vision for online, hybrid, and continuing education. Established within the Office of the Provost, Pitt EDGE supports the planning, development, implementation, and evaluation of digital learning programs across Pitt’s 16 schools, providing centralized services such as market analysis, academic planning, recruitment, instructional design, technology integration, and quality assurance. The center collaborates closely with academic units to expand access to high-quality education for diverse learner populations and to ensure cohesive, effective online and hybrid learning experiences.

Resume and cover letter must be included with application.

Job Summary

Performs administrative assistant support work of moderate complexity.

Essential Functions

Incumbent must have excellent organizational and communications skills while managing multiple tasks at one time. Seeking candidate that will display a professional demeanor and keep current on University systems and rules. Seeking a candidate that has strong computer, problem solving and organizational skills. Work must be accurate, complete and timely. Experience with Outlook, Teams, Zoom, Microsoft Suite, Excel, PowerPoint and Onenote is a plus. • Complex calendar coordination for group meeting scheduling for EDGE leadership team • Concur reconciliation and reporting, expense reconciliation, , assists with contracts, and verifies billing information; interacts with vendors on quotes and invoicing. • Make travel arrangements • Provides logistical support during meetings, gather and distribute meeting agendas and supplementary documents, order catering, ordering marketing materials, and other • Proofreading and mark-up operational documents, presentation materials, and correspondences • Qualtrics survey development and distribution • Additional duties and special projects assigned to support the operations and strategic initiatives of Pitt EDGE

Physical Effort

Little physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally.

Assignment Category: Full-time regular

Job Classification: Staff.Administrative Assistant II

Job Family: Administrative Support

Job Sub Family: Clerical

Campus: Pittsburgh

Minimum Education Level Required: Associate's Degree

Minimum Years of Experience Required: 3

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m

Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range: TBD Based Upon Qualifications

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume, Cover Letter

Optional Documents: Not Applicable