Activities Coordinator at CARTER BURDEN NETWORK INC – New York, New York

The Carter Burden Network is seeking a warm, organized, and community‑minded Activities Coordinator to help create a vibrant, inclusive environment for older adults at our Leonard Covello Older Adult Program. This role supports the Director of Activities in planning and delivering workshops, celebrations, trips, and daily programming that reflect the interests and cultural diversity of our participants.

The ideal candidate thrives in a fast‑paced, deadline‑driven setting and brings both creativity and structure to their work. You’ll manage multiple activities at once, build simple systems that keep the program running smoothly, and maintain accurate, audit‑ready documentation for NYC Aging. Just as importantly, you’ll greet participants with patience, compassion, and a hospitality‑forward approach—ensuring every older adult feels welcomed and supported.

Key responsibilities include coordinating events and classes, preparing materials and rooms, taking attendance, supporting volunteer‑led activities, conducting outreach, and representing CBN at community events. You’ll also maintain calendars (Outlook) and records in Vive and other systems, submit monthly and quarterly statistics, and collaborate closely with staff, volunteers, and community partners.

This role is a great fit for someone who enjoys engaging with older adults, communicates clearly, stays calm under pressure, and can juggle many moving parts with professionalism and heart.

Requirements:

• 1–3 years of relevant experience; AA or higher preferred
• Bilingual Spanish required
• Experience with older adults, event coordination, or community engagement
• Strong organizational, communication, and customer‑service skills
• Proficiency with Microsoft Office, Canva (or similar), and VIVE or comparable databases
• Comfort moving throughout a multi‑floor building and lifting up to 20lbs

If you want a role where your creativity, reliability, and compassion directly shape the daily experience of older adults, we’d love to meet you.

What We Offer

This is a full-time, in-person position, with a Tuesday–Saturday, 8:30 AM–4:30 PM schedule.

The hourly rate is $19.00–$20.60 (annualized equivalent $34,580–$37,492). This role is OT eligible, in full compliance with the NYC Pay Transparency Act, with final placement based on experience, skills, and internal equity.

CBN provides a generous benefits package, including:

• Multiple health and dental plan options (including 100% employer-paid coverage)
• 15 vacation days, 4 personal days, 10 sick days, and paid holidays
• A403(b) retirement plan with a 3% employer contribution and a matching opportunity after one year

• Professional development, mentorship, and growth opportunities

How to Apply

Please submit a single PDF addressed to Carol Sepulveda, Director of Activities, that includes:

• Your resume
• A cover letter sharing why you’re drawn to aging services, what makes you a strong fit, and how you hope to learn and grow with us

We encourage applications from individuals who may not meet every qualification but feel aligned with our mission and values. Applicants who meet the position requirements will be contacted by a member of our search committee. Candidates advancing in the process will be asked to provide three professional references (including one former supervisor) and complete a pre-hire background screening.

Carter Burden Network is an equal opportunity employer committed to building a diverse, inclusive, and equitable workplace. We welcome applicants from all backgrounds and do not discriminate on the basis of race, color, creed, religion, sex, gender, gender identity or expression, sexual orientation, pregnancy, familial status, marital status, partnership status, national origin, citizenship or immigration status, age, disability, genetic information, veteran or military status, domestic violence victim status, arrest or conviction record, credit history, salary history, or any other status protected by federal, state, or local law. We provide reasonable accommodations for individuals with disabilities, religious observance needs, pregnancy-related conditions, and other protected circumstances.