Accounts Payable Clerk at Hultafors Group North America, Inc. – Mequon, Wisconsin

Company Overview

ENGINEERED FOR PROFESSIONALS TO WORK FASTER, SAFER, SMARTER

For over 70 years, Johnson Level has been supplying innovative solutions in the Level, Layout and Measuring product categories. Today, Johnson is the only U.S. based supplier offering a full spectrum of levels, lasers, and layout tools to help professional tradesmen do their work more accurately, quickly, and reliably. We have built a reputation for offering category leadership, product authority and award-winning customer service. Johnson Level is part of the Hultafors Group which provides a portfolio of leading brands that keep professional users in the forefront in terms of functionality, safety, and overall productivity. For more info visit us at www.johnsonlevel.com.

Job Duties

The Accounts Payable Clerk is responsible for processing vendor invoices, issuing payments, and maintaining accurate supplier account records. The role ensures invoices are reviewed, approved, and paid correctly and on time, resolves invoice and payment issues, and supports accurate financial reporting. This position works closely with vendors and internal teams to keep accounts payable running smoothly and in compliance with company policies.

Main Tasks (key accountabilities, deliveries)

All accounts payable activities are performed in compliance with the company’s approval matrix, authorization limits, and internal control requirements.

Accounts Payable Management

• Review vendor invoices and credit memos for accuracy, coding, tax treatment, and required approvals
• Ensure invoices have appropriate approval per the approval matrix before posting or payment
• Match invoices to purchase orders and receiving records and resolve discrepancies with internal teams
• Enter invoices, credits, and adjustments into the ERP system with correct GL and cost center coding
• Monitor invoice due dates and payment terms to support timely payment
• Respond to vendor inquiries regarding invoice and payment status
• Follow established procedures for vendor setup and vendor changes, including required verification and documentation

Payment Processing

• Prepare weekly and ad-hoc payment runs in accordance with the company’s payment policy and established authorization requirements
• Review payment proposals for accuracy, completeness, and compliance prior to release
• Apply payments to vendor accounts and ensure proper clearing of invoices and credits
• Ensure invoices are processed or accrued in accordance with month-end close timelines
• Support month-end and year-end close activities as required

Reconciliation, Reporting, and Compliance

• Reconcile vendor statements and resolve missing invoices, credits, or payment difference
• Assist with accounts payable aging reports and identify overdue or unusual items
• Provide documentation and support for internal and external audits
• Participate in continuous improvement initiatives related to accounts payable processes

Cross-Functional Collaboration

• Work closely with Procurement, Receiving/Logistics, Accounting, and other internal teams to resolve invoice and payment issues.
• Provide timely and clear communication regarding issues that may impact vendor relationships, service levels, or financial reporting.
• Competences required for the role (behavioral competences according to HG’s competency framework and role/functional specific competences)

Qualifications

• High school diploma or equivalent required; associate’s or bachelor’s degree in accounting, Finance, or related field preferred.
• 2+ years of experience in accounts payable, accounting, or a similar finance/administration role, ideally within a manufacturing, distribution, or durable goods environment.
• Experience working in a multi-entity or multi-currency environment is an asset.

Technical skills

• Solid understanding of basic accounting principles related to accounts payable (e.g., debits/credits, accruals, 3-way match, vendor reconciliations).
• Proficiency with ERP systems; experience with Microsoft Dynamics BC and/or NAV or comparable ERP platforms strongly preferred.
• Strong Microsoft Excel and Outlook skills; comfortable working with spreadsheets, pivot tables, and large data sets.
• Ability to quickly learn and navigate new financial systems, invoice approval workflows, and document management tools.

Role-specific competencies

• High level of accuracy and attention to detail in invoice entry, coding, and payment processing.
• Strong organizational and time-management skills, with the ability to prioritize a high volume of invoices and tasks to meet payment deadlines and month-end close timelines.
• Analytical mindset to identify discrepancies in pricing, quantities, and tax, and to follow issues through to resolution.
• Customer-service orientation when working with vendors and internal stakeholders, with a focus on clear, professional, and timely communication.
• Behavioral competencies (aligned with HG framework and AP responsibilities)
• Demonstrates drive and initiative in resolving issues and improving processes in the procure-to-pay flow.
• Works effectively with people at all levels; collaborates closely with Procurement, Receiving/Logistics, and Accounting to maintain accurate and timely financial records.
• Delivers results and meets expectations by consistently processing invoices and payments on time, maintaining clean vendor ledgers, and supporting accurate financial reporting.
• Adapts and responds to change, including new systems, process improvements, organizational changes, and evolving business requirements.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.