Secretary at RWJBarnabas Health – Hamilton, New Jersey

Job Title: Secretary

Location: RWJUH Hamilton Hospital

Department Name: Outpatient Infusion

Req #: 0000243444

Status: Hourly

Shift: Day

Pay Range: $18.00 - $22.00 per hour

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Job Overview:

The secretary coordinates activities at the front desk/reception area of the outpatient infusion department.

Qualifications:

Required:

• High school graduate or equivalent

Preferred:

• Previous experience in a medical office
• Pre-certification experience

Scheduling Requirements:

• Full Time Day
• Monday - Friday
• 8:30am – 5pm

Essential Functions:

• Interacts effectively with the medical providers and all team members
• Registers patients, reviews patient insurance plans, maintains accurate records in regarding referral, office visits
• Answers phones professionally, records messages and forwards calls to appropriate party, reschedule and schedules appointments timely
• Files patient information in a timely fashion
• Identifies and addresses patient satisfactions issues; directs efforts toward improving patient satisfaction scores
• Acknowledges patients and families at front desk immediately
• Schedules appointments for office visits and for procedures as required
• Prepares charts in accordance with the office standards for daily appointments
• Maintains orderly and systemic filing of patient documentation/records in a timely fashion
• Registers patients as required fully completing all of the registration procedures
• Assists with the reconciliation of accounts at the end of the month allowing for ease of process through the coding and billing departments
• Maintains accurate information on patient s insurance plans in regard to referral, authorization for radiation therapy, office visits, and procedures
• Demonstrates initiative and motivation in role; proactively addresses issues; identifies and resolves problems in an appropriate manner

• Is flexible and responsive toward needs of department and assists in every way to meet patient care needs
• Actively assist in the orientation and preceptorship of new employees
• Interacts with patients and families in an empathetic, caring manner; acts as patient advocate
• Work collaboratively with all healthcare professionals
• Demonstrates telephone courtesy and initiative in addressing concerns of caller
• Front desk is organized, medical records are in proper location; patient confidentiality consistently maintained
• Attends 100 of quarterly hospital-wide staff meetings and 80 of unit-based staff meetings,
• Assists in the throughput of patients within the department
• Reflects commitment to building a supportive work environment and maintains a positive attitude at the workplace and toward the job
• Scans in house bills encounter forms and daily schedule to billing office daily
• Obtaining and documenting pre-certifications in chart for tests/procedures ordered by physicians in a timely manner
• Collects co-payments, deductible, and/or coinsurance from patients as required by the insurance company at time of visit
• Accurately enters charges for patient visits into system on a daily basis

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits and Perks:

At RWJBarnabas Health, our employees are at the heart of everything we do. Driven by our Total Wellbeing promise, our market-competitive offerings include comprehensive benefits and resources to support our employees’ physical, emotional, financial, personal, career, and community wellbeing. These benefits and resources include, but are not limited to:

• Paid Time Off including Vacation, Holidays, and Sick Time
• Retirement Plans
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Disability and Life Insurance
• Paid Parental Leave
• Tuition Reimbursement
• Student Loan Planning Support
• Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Community and Volunteer Opportunities
• Discounts Through our Partners such as NJ Devils, NJ PAC, and Verizon
• ….and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.