Administrative Assistant I at Hartzell Propeller – Piqua, Ohio

Hartzell Propeller LLC (HPI) was founded in 1917 and is headquartered in Piqua, Ohio. HPI is a world class engineering and manufacturing company offering the broadest range of propeller systems in the aviation industry. We design, develop, test, manufacture, and support constant-speed aluminum and composite propeller systems for all categories of aircraft, ranging from general aviation to military applications. The company traces its history to 1914, where a relationship between Orville Wright and Robert Hartzell led to the manufacture of the first Hartzell propeller.

Our Culture

We are a team that prides ourselves on a culture that supports shared values of empowerment, accountability, drive, integrity, and respect. Our team shares a deep commitment to safety and collaboration. We offer a comprehensive benefits package to support your well-being and professional growth including medical, dental, vision, paid time off, life insurance, 401(K) plans with employer match, company provided Growth Participation Units (GPU) and so much more.

Our GPU benefit is unique to the industry and encourages all employees to think like owners and receive future financial reward for contributions to business growth. Join our team to be part of a culture that encourages growth and development and celebrates our success.

Key Responsibilities:

The Administrative Assistant is responsible for greeting and signing-in visitors, answering incoming calls and directing them to the appropriate departments, mailroom administration and maintaining the coffee room. This role also provides broad administrative support to the organization, including preparing reports, correspondence, internal communications, and OptiSigns postings, scheduling meetings, and assisting with general office coordination. This role also provides support to Human Resources with company mailers, event planning, uniform ordering, vending service liaison, onboarding support, employee communications, file maintenance, and various other administrative duties. This position performs work under general supervision and handles moderately complex issues and problems.

Education and Experience

Minimum of a high school diploma
2 to 4 years of administrative, receptionist, office support, or related experience preferred

Technical Competencies:

· Proficient Computer Skills - Microsoft Office including Outlook, Word and Excel
· Work in an office setting – The job will require the person to be in the office and will not support a work from home arrangement
· Demonstrated ability to be Discreet and Handle Confidential Information – This person will see or have access to a lot of sensitive business and employee information
· Excellent Communication Skills – Both verbal and written
· Ability to Prepare Reports and Internal Communications – Creates and formats routine reports, correspondence, employee communications, and OptiSigns postings with accuracy and professionalism
· Solid Working Knowledge of Administrative Support Duties – Performs a broad range of administrative and staff support responsibilities across the organization

Behavioral Competencies

· Adaptability - Maintaining effectiveness when work priorities shift or urgent needs arise; adjusting effectively to changing tasks, interruptions, and requests from leaders while continuing to manage assigned responsibilities.
· Applied Learning – Assimilates and applies new job related information in a timely manner.
· Customer Focus – Makes customers and their needs a primary focus of one’s actions; develops and sustains productive customer relationships.
· Initiates Action – Takes prompt action to accomplish objectives; taking action to achieve goals beyond what is required; being proactive.
· Manages Work - Effectively managing one’s time and resources to ensure that work is completed efficiently.
· Quality Orientation - Accomplishing tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time.

Hartzell Propeller has a pre-employment and random Federal Drug & Alcohol Testing requirement and tests for marijuana, cocaine, opioids, amphetamines and phencyclidine in addition to alcohol.

Equal Opportunity Employer/Protected Veteran/Disability/E-Verify