Office Assistant at McCraw Law Group – McKinney, Texas

SUMMARY

Purpose:

Ensure the smooth flow of mail, financial documents, and daily office operations by supporting communication, organization, and workplace readiness across the firm.

Mission:

Support daily business operations by executing mail, accounting intake, and office support responsibilities with accuracy, consistency, and ownership to maintain efficiency, organization, and a well-functioning work environment.

Get It, Want It, Capacity (GWC):

Understands the role, wants the responsibility, and has the skills, time, and energy to execute it at a high level.

Possess a comprehensive understanding of the role's intricacies, its significance, and its specific responsibilities.

Core Values (HECTOR):

Hungry: We are hungry. We take on tough challenges, finding a way to win.

Execute: We take action with urgency and passion.

Compassion: We care for and respect our clients and our team members.

Team Over Self: We advance the team over self; we succeed or fail together.

Ownership: We take responsibility for all results.

Do the RIGHT thing: We do the right thing, every time.

Most Critical Outcome (MCO):

Mail, accounting intake, and office operations are completed accurately, on time, and without disruption, ensuring the office remains organized, fully stocked, and operationally ready each day.

Drivers & Obsessions:

· Mail, shipments, and correspondence are processed accurately and delivered on time without delays.

· Incoming deliveries and supplies are received, organized, and put away promptly.

· Office and breakroom supplies are consistently stocked, with no interruptions or shortages.

· Shared spaces remain clean, organized, and ready for daily use.

· Accounting intake (mailbox, invoices) is completed accurately and on schedule.

· Established processes are followed consistently to ensure reliability and trust.

· Tasks are completed fully, correctly, and without the need for reminders or follow-up.

· Sensitive and financial information is handled with discretion and professionalism.

ESSENTIAL DUTIES, RESPONSIBILITIES, AND REQUIREMENTS

· Process all outgoing mail, including first-class letters, certified mail, and FedEx/UPS shipments.

· Receive, organize, and put away incoming deliveries (Amazon, mail, and other orders).

· Order, stock, and maintain office and breakroom supplies, including snacks and beverages.

· Verify mailing addresses, documentation, and page layout for accuracy and completeness.

· Prepare and ensure timely delivery of outgoing correspondence.

· Clear and organize the accounting mailbox once mail duties are complete.

· Enter invoices into QuickBooks as needed.

· Maintain confidentiality and accuracy when handling financial and sensitive documents.

· Perform general cleaning of shared spaces (kitchen, breakroom, tables) at the end of each day.

· Perform other clerical or administrative support tasks as assigned.

QUALIFICATIONS AND SKILLS

· 1 year of experience in an administrative, mailroom, or office operations role preferred.

· Good attention to detail and accuracy.

· Basic computer proficiency and ability to learn QuickBooks.

· Organizational skills with the ability to manage multiple tasks efficiently.

· Ability to work independently and complete tasks without close supervision.

· Professional handling of confidential and financial information.

Clear communication and willingness to ask questions when needed.