Human Resources Administrator at Association For Mental Health And Wellness – Ronkonkoma, New York

Mission Statement: “To empower and inspire people of all communities to identify, pursue and sustain healthy, meaningful lives”.

MHAW strives to develop an authentic, diverse workforce that embraces, creates, respects and demonstrates diversity, equity, and inclusiveness in the work environment, towards one another and those we serve. We recognize that our agency is strongest when we all embrace the full spectrum of diversity and experience. We actively seek to employ a diverse workforce representative of the communities we serve.

Position: Human Resources Administrator

Compensation: $55,000 to $60,000 per year; non-exempt position

Location: Ronkonkoma, NY

Hours: 37.5 hours per week

Start Date: Immediately

The Association for Mental Health and Wellness is seeking a detail-oriented and motivated Human Resources Administrator to support the daily operations of our HR department. This role works closely with and provides administrative and operational support to the HR Generalist and the Chief People and Experience Officer, helping to ensure efficient, compliant, and employee-centered HR services across the organization.

The ideal candidate is highly organized, proactive, and knowledgeable in HR processes, with strong communication skills and the ability to handle sensitive information with discretion.

Key Responsibilities

• Provide day-to-day administrative and operational support to the HR Generalist and Chief People and Experience Officer
• Support recruitment efforts, including but not limited to posting job openings, scheduling interviews, and conducting reference checks
• Coordinate onboarding and offboarding processes, including preparing employment documentation and facilitating new hire orientation
• Provide guidance to employees on timekeeping procedures, including the proper use of timecards and time tracking systems
• Administer employee benefits, including enrollments, changes, and responding to employee inquiries
• Maintain accurate and up-to-date employee records, including personnel files, employment history, and performance documentation
• Generate HR reports and assist with audits and compliance-related documentation
• Support employee training and development initiatives
• Maintain and update HRIS (Human Resources Information System) and produce reports as needed
• Respond to employee inquiries regarding HR policies, procedures, and benefits
• Assist in addressing employee relations matters and escalate issues when appropriate
• Support employee engagement and retention initiatives
• Coordinate and assist with performance appraisal processes
• Ensure compliance with applicable labor laws, regulations, and organizational policies
• Perform general administrative duties, including maintaining employee files, processing mail, and entering employee data into HR systems

Required Skills & Abilities

• Working knowledge of HRIS and HR-related software systems
• Understanding of HR policies, procedures, and employment laws
• Strong organizational, time management, and multitasking abilities
• Excellent written and verbal communication skills
• High level of discretion, confidentiality, and professionalism
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
• Ability to maintain strict confidentiality when handling sensitive information
• Experience with benefits administration preferred
• Exposure to recruitment and talent management processes

Education & Experience

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred
• 3 years of experience in HR administration or a related role

Physical Requirements

• Prolonged periods of sitting and working at a computer
• Ability to lift up to 15 pounds occasionally

Our full-time employees are eligible for a comprehensive benefits package, which includes:

• Medical, Dental and Vision Coverage
• 403b Retirement Plan
• Paid vacation
• Paid sick time
• Floating Holidays
• Personal time off
• Mileage Reimbursement
• Employee Assistance Program