Accounts Payable Supervisor in Duluth, Minnesota at Innovative Office Solutions LLC

Job Title: Accounts Payable Supervisor

Department: Accounting

Status: Full Time / Exempt

Reports To: Accounting Manager

The Accounts Payable Supervisor is responsible for leading the accounts payable team and overseeing the daily execution of the full‑cycle accounts payable process. This role ensures timely, accurate, and compliant processing of invoices and payments while maintaining strong internal controls, supporting financial close, and driving process improvements.

Leadership:

• Lead, coach, and develop Accounts Payable team members across in‑office and remote settings, providing training on policies, systems, and best practices to ensure consistent performance.
• Assign and prioritize workload to ensure deadlines and service levels are met
• Monitor team performance and provide ongoing feedback, to include one-on-ones and check-ins with the team
• Serve as the primary escalation point for complex AP issues and vendor concerns
• Prepare and present updates on accounts payable team performance, workload, risks, and priorities during weekly accounting leadership meetings
• Plan, lead, and facilitate regular AP team meetings to communicate expectations, review performance metrics, address issues, and reinforce policies and best practices
• Identify opportunities for efficiency, standardization, and automation within AP operations

Accounts Payable:

• Oversee full-cycle accounts payable process, from invoice receipt through payment
• Ensure timely and accurate processing of vendor payments in accordance with payment terms
• Review and approve AP transactions, check runs, and ACH payments
• Maintain and improve internal controls related to accounts payable
• Coordinate duties for month-end and year-end close
• Monitor AP aging and cash flow planning; collaborate with Treasury as needed
• Manage vendor setup and maintenance, including W‑9 collection and compliance review
• Coordinate 1099 reporting and other regulatory reporting related to accounts payable
• Monitor Key Performance Indicators (KPI's)
• Ensure compliance with accounting policies, internal controls, and audit requirements

Additional Responsibilities:

• Promote the company’s brand promise and core values within the department
• Participate in special projects and cross‑functional initiatives as assigned
• Support internal and external audits by providing documentation and explanations

Minimum Qualifications:

• Bachelor’s degree required
• 3-5 years accounts payable experience
• 3+ years in a leadership role
• Working knowledge of full-cycle accounts payable processes
• Proficient with Microsoft Office products, including Word, Excel and PowerPoint.
• Achieves deadlines in a high-volume environment
• Strong attention to detail
• Effective leadership and team development
• Clear, confident communicator

Equal Employment Opportunity 5.2026