Employment Paralegal Clerk at Franchisee – Newport Beach, California

Overtime Classification

Non-Exempt:

Full / Part Time

Part Time

Reporting Location

Onsite Newport Beach, CA

Wage Band:

MIN $40.00, MID $45.00, Max $50. / hour

Reporting To Manager

EVP Of Admin/Legal/ HR Director

Legal Entity

Seaside Dining Group, INC.

POSITION SUMMARY: As our Employment Paralegal you will be involve in assisting attorneys with labor and employment cases, handling legal research, drafting documents (motions, discovery, position statements), managing case files, coordinating with clients/agencies, and preparing for hearings or trials, focusing on compliance, employee/employer issues, and dispute resolution, requiring strong organization, research, and communication skills to manage complex regulations and evidence.

Supervisory Responsibilities: None

Duties/Responsibilities:

Document Management: Draft, review, and organize pleadings, discovery requests (interrogatories, admissions), position statements, subpoenas, and other legal documents.

Legal Research: Conduct research on employment statutes, case law, regulations, and online resources such as State & County Law and Court databases.

Case & File Management: Maintain client files, manage deadlines, organize exhibits, and track compliance dates.

Discovery Support: Handle formal discovery, summarize depositions/transcripts, and manage electronic data/records.

Client & Agency Liaison: Act as a point of contact for clients, HR, courts, and government agencies, gathering information and relaying messages.

Trial & Hearing Preparation: Compile trial notebooks, arrange witness interviews, prepare witnesses, and assist attorneys with logistics and evidence.

Track and complete business license renewal and purchase, Worker Compensation, and Guest Claim.

Administrative Tasks: Manage calendars, schedule appointments, handle correspondence, and perform general secretarial duties as needed.

Essential Skills

Communication: Strong verbal and written communication skills are crucial for interacting with staff, clients, and vendors.

Organization: Excellent organizational and time-management skills are necessary to manage multiple tasks and priorities effectively.

Attention to Detail: Essential for accuracy in bookkeeping, record-keeping, and managing office supplies.

Customer Service: Professionalism and strong customer service skills are needed to handle visitors and internal inquiries.

Computer Proficiency: Familiarity with office management software, Microsoft Office Suite (Word, Excel, Outlook), and data entry.

Problem-Solving: The ability to identify and resolve issues to ensure smooth office operations.

Required Skills/Abilities:

Excellent verbal and written communication skills. MUST be bilingual in Spanish and English.
Excellent organizational skills and attention to detail.
Excellent time management skills with an ability to meet deadlines.
Strong leadership skills.
Strong ability to research questions using internet-based searching and to summarize and deliver options
Ability to prioritize tasks and request assistance when appropriate.
Ability to function well in a fast-paced and, at times, stressful environment.
Basic understanding of how to operate standard business equipment, including copiers, fax machines, etc.
Proficient in Microsoft Office and/or Google Workspace tools.
Proficient with the use of email programs
Prior experience managing business licensing portfolios is a plus!

Education and Experience:

High school diploma or equivalent required; bachelor’s or associate degree preferred
At least one year of administrative and clerical experience is preferred but not required.

Physical Requirements – Ability to stand and walk approximately 10-15% of shift; ability to lift and carry 10-50 lbs.; ability to move freely throughout the company office; ability to drive a motor vehicle. Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times.

REASONABLE ACCOMMODATION:

Seaside Dining Group, Inc. will provide reasonable accommodations to allow a qualified individual with a disability to enjoy equal employment opportunities and perform the job's essential functions. This position description should be applied accordingly.

The Company will make reasonable accommodations to allow a qualified individual with a disability to enjoy equal employment opportunities and to perform the essential functions of the job. The policy regarding requests for reasonable accommodation applies to all aspects of the hiring process. If reasonable accommodation is needed, please contact the Company’s Human Resources Department.

Benefits:
• Salary ranges from: $40.00-$50.00
• Health Insurance
• Dental Insurance
• Vision Insurance
• Retirement 401K
• Sick Time
• Flexible work schedule 25-35 Hours.

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