Office Coordinator at Learfield IMG College – Jefferson City, Missouri

Position Title: Office Coordinator

Requisition ID: R100948

Location: Jefferson City, MO

Full/Part-Time: Full time

About Us:

Learfield is the leading media and technology company powering college athletics. Through its digital and physical platforms, Learfield owns and leverages a deep data set and relationships in the industry to drive revenue, growth, brand awareness, and fan engagement for brands, sports, and entertainment properties. With ties to over 1,200 collegiate institutions and over 12,000 local and national brand partners, Learfield’s presence in college sports and live events delivers influence and maximizes reach to target audiences. With data-based solutions for a 365-day, 24/7 fan experience, Learfield enables schools and brands to connect with fans through licensed merchandise, game ticketing, donor identification for athletic programs, exclusive custom content, innovative marketing initiatives, NIL solutions, and advanced digital platforms. Since 2008, it has served as title sponsor for the acclaimed Learfield Directors’ Cup, supporting athletic departments across all divisions.

Our people-first culture is the foundation of our business and is reflective of our approach to building meaningful relationships with our employees, partners, and fans. The company strives each day to deliver the mission statement and embody the core values that make Learfield an exciting place to work.

Our Mission

Powering the connection of fans to the brands and experiences they love.

Our Core Values

Build Trust | Be Fans of One Another | Power Tomorrow | Create & Connect Communities | Have Fun

Learfield is seeking a highly professional and organized individual to serve as Office Coordinator for our Jefferson City office location. This role is the primary point of contact for all visitors, clients, and incoming calls, responsible for providing a polished, courteous, and welcoming experience. In addition, the position encompasses oversight of daily office operations, our breakroom snack and beverage amenities and employee events throughout the year. The successful candidate will demonstrate exceptional communication skills, a service-oriented mindset, strong organizational capabilities, and the ability to manage diverse administrative responsibilities with efficiency and attention to detail. This is an on-site position requiring physical presence Monday through Friday.

Essential Duties & Responsibilities:

• Greet visitors and answer incoming telephone calls in a professional and courteous manner, accurately directing inquiries to the appropriate personnel or department.
• Monitor visitor access and adhere to established security protocols.
• Oversee the office breakroom, including procurement and stocking of food and beverage items, inventory tracking, product ordering, routine cleaning and troubleshooting of coffee and vending equipment, and coordination of necessary repairs and maintenance.
• Oversee and administer vendor contracts for essential services, including janitorial, building maintenance, office machines, pest control, lawn care, and others as needed.
• Partner with our events committee to plan and oversee various employee events such as our holiday party, annual BBQ, and others as needed.
• Process incoming and outgoing mail, packages, and deliveries.
• Maintain adequate inventory levels of office supplies and place orders as required.
• Exemplify a superior customer service orientation and serve as an ambassador for the organization.
• Perform additional administrative duties and special projects as assigned.

Minimum Qualifications:

• High School diploma or equivalent.
• 2+ years of experience as a receptionist, front desk representative, office manager or comparable administrative role.
• Demonstrated passion for hospitality and providing excellent service to others.
• Excellent verbal and written communication skills.
• Excellent organizational skills with proven ability to multitask and prioritize effectively.
• Professional demeanor and appearance.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Ability to work both independently and collaboratively within a team environment.

Learfield offers a full spectrum of benefits for eligible employees including Medical, Dental, Vision, Health Savings Account, Life Insurance and Other Insurance Plans, Flexible Paid Time Off (minimum 10+ days annually), including Parental Leave, 20 Paid Holidays, 401(k) + Match, and Short/Long Term Disability. Leave benefits are consistent with state and local laws, including the Colorado Health Families and Workplaces Act.

Learfield is an Equal Opportunity Employer. We provide equal employment opportunities to applicants and employees without regard to race; color; sex; gender identity; sexual orientation; religious practices and observances; national origin; pregnancy, childbirth, or related medical conditions; status as a protected veteran or spouse/family member of a protected veteran; or disability.