Administrative Specialist at Destination Concepts Inc – San Diego, California

Join DCi – A Global Leader in Corporate Event Planning

DCi is seeking an Administrative Specialist to help us create unforgettable, brand-driven experiences. From local to global, personal to public, trendy to timeless; we design events that deliver impact and elevate brands.

As part of our team, you’ll turn ideas into dynamic experiences through creativity and collaboration. At DCi, you’ll find a supportive, team-oriented environment with approachable leadership and a culture that values innovation plus a dog-friendly office that makes work a little more fun!

Primary Objectives:

The Administrative Specialist provides administrative and expense coordination support for Company owners. This role ensures timely, accurate submission of high-volume expenses, with additional administrative support as needs evolve.

Major Areas of Accountability:

• Collect, track, and submit receipts and invoices for a high volume of business-related expenses on a consistent schedule, ensuring DCi’s standards are upheld
• Follow up regularly to ensure expense documentation is complete and submitted on time
• Organize and maintain expense records in accordance with accounting requirements
• Coordinate with the accounting team to support monthly close and reporting timelines
• Support frequent travel activity by managing expense documentation before and after trips
• Provides general administrative assistance based on business priorities
• Support internal facilities eg internal task for internal events or special requests, runner, mail distribution, ordering of office supplies, backup phone support

Knowledge and Skills Required

• 3+ years related experience in business administration or business operations
• Highly organized and process-oriented
• Ability to work independently and create structure where little exists
• Strong follow up and deadline management skills
• Comfortable working with ambiguity and evolving responsibilities
• Must have very strong interpersonal and organizational skills, and possess a professional appearance and demeanor
• Ability to cultivate amicable working relationships with ownership and team members, as well as vendor partners
• Exhibit good judgment, personal integrity, and high ethical standards
• Ability to handle confidential information professionally and with a balanced perspective, tact, and diplomacy

Employee Benefits at DCi

At DCi, our employees are the source of our success. Our benefit philosophy is to empower and incentivize our team by offering comprehensive plans and choices that protect their health and well-being; and that of their loved ones. We strive to be a preferred employer in our field by providing benefits that support your life inside and outside of work.

Highlights of Our Benefits Package:

• Paid Time Off & Holidays
• 401(k) with Company Match (eligibility applies)
• Medical, Dental & Vision Coverage
• Flexible Spending Accounts (FSA, DCFSA) & Health Savings Account (HSA)
• Team Bonding Events & Wellness Classes

…and so much more!
Benefit eligibility may vary based on employment status and length of service.