Physician Experience Specialist (Hybrid/Remote) - West Orange, NJ at RWJBarnabas Health – West Orange, New Jersey

Job Overview:

The Physician Experience Specialist will support the growth of RWJBarnabas Health Physician Recruitment Team by assisting with logistics of the recruitment process to result in more cost-effective, successful placement and retention of highly qualified physicians and advanced practice providers (APPs).

Qualifications:

Required:

• Minimum of a Bachelors Degree required.
• Ability to communicate clearly and professionally, and present Department in a positive manner.
• Excellent verbal and written communication skills, including superior grammar and proofreading skills.
• Excellent interpersonal skills with the ability to engage at all levels of the organization.
• Demonstrate a professional and adaptable demeanor with internal and external clients, including administrators, physicians, peers, and support staff.
• Exhibit a high energy level, and demonstrate the ability to work as a team, with flexibility in work habits to schedule and meet the needs of the medical staff.
• The ability to multi-task, plan and prioritize a large volume of detail-oriented work in accordance with changing deadlines.
• The ability to work with minimum supervision, set priorities, and follow through to accomplish results.
• Strong computer technology skills including, but not limited to, Microsoft Outlook, Microsoft Word, Excel, and PowerPoint.
• Demonstrated ability to conduct Internet research in an efficient, productive manner.
• Valid driver’s license required and means of transportation.

Scheduling Requirements:

• Full- Time, Day
• Hybrid/Remote - Homebase, West Orange, NJ; travel required as necessary to RWJ site locations to support business/client need.
• Reliable transportation required. Travel required on a weekly basis to support with onsite visits with physician candidates at RWJ site locations.

Essential Functions:

The following duties and responsibilities generally reflect the expectations of this position but are not intended to be all inclusive.

• Maintain a comprehensive list of all upcoming physician visits and communicate regularly with Physician Recruiters to ensure expeditious scheduling for candidates.
• Serve as the liaison for the Physician Recruitment team during onsite visits for interviewing candidates, including but not limited to: Greeting candidate, escorting to appropriate meeting rooms, introductions, following interview schedule, picking up lunch, providing RWJBH branded giveaways post interview, and other day of tasks as needed.
• Facilitate on-site visit for the physician candidates and family. This may include, but is not limited to, making arrangements for travel; lodging; welcome baskets; meals; developing itineraries for physicians; confirming meetings with administration, physicians and other staff members; and coordinating transportation as needed.
• Support outreach to residents and fellows within Rutgers and RWJBarnabas Health including attendance and coordination of on-site workshops, orientation welcome sessions and system-wide webinars.
• Assist with annual physician recruitment division retention event.
• Manage coordination of exhibits at national and regional conferences including, but not limited to: attendance at conferences to cover booth during exhibit hours, completing exhibitor applications and required documentation; working with Marketing to design and purchase relevant promotional materials; securing exhibit furniture, electricity, internet, as well as travel and accommodation for all attendees.
• Support the marketing and advertising efforts for the recruitment of physician and APP positions across the health system.
• Manage relationships and negotiate preferred rates with relevant vendors including hotels, car service, catering, etc.
• Send post-interview evaluations to all participating interview panelists to collect feedback on candidate and share with physician recruiter.
• Issue post-visit evaluations to physicians to collect feedback on interviewing experience.
• Assist candidates with reimbursement process for incidental expenses incurred by candidate or spouse.
• Maintain accurate documentation of all expenses for physician visits and travel and provide monthly reports to finance.
• Participate in other duties and responsibilities as assigned by working closely with assigned Physician Recruiter or other team members.
• Support with inventory of giveaway items, branded materials, and other marketing supplies.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.