Office Administrator/Executive Assistant at Star International Holdings – Smithville, Tennessee

The Office Administrator / Executive Assistant plays a critical role in supporting the daily operations and executive leadership of Star Manufacturing. This position serves as the organizational backbone of the office, balancing administrative excellence, executive support, and cross-functional coordination in a fast-paced manufacturing environment.

This role requires a high level of professionalism, discretion, organization, and adaptability while acting as a trusted partner to leadership and a key point of contact for internal and external stakeholders.

Executive & Leadership Support

• Provide direct administrative and executive support to the Division President and select members of the leadership team
• Manage calendars, meeting scheduling, travel arrangements, and expense reporting
• Prepare agendas, presentations, reports, and meeting materials
• Track action items and follow up on commitments to ensure timely execution

Office Administration

• Serve as the primary administrative contact for the Smithville facility office
• Manage office operations including supplies, vendor coordination, mail, and general facility support
• Maintain organized electronic and physical filing systems
• Support onboarding logistics for new salaried employees and visitors

Communication & Coordination

• Act as a professional liaison between leadership, employees, customers, and corporate partners
• Coordinate internal meetings, leadership events, and special projects
• Assist with internal communications, announcements, and documentation as needed

Confidentiality & Professionalism

• Handle sensitive and confidential information with discretion and integrity
• Exercise sound judgment when prioritizing requests and managing competing deadlines
• Additional Support
• Provide administrative support for Sales, HR, Finance, or Operations as needed
• Support continuous improvement initiatives related to office processes and efficiency

Required

• High school diploma or equivalent
• 3–5 years of experience in an administrative, executive assistant, or office management role
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Excellent organizational, communication, and time-management skills
• Ability to manage multiple priorities in a dynamic environment

Preferred

• Associate’s or Bachelor’s degree
• Experience supporting executive-level leaders in a manufacturing or industrial environment
• Familiarity with ERP systems or HRIS platforms (Paylocity experience a plus)

Key Competencies

• Professional presence and strong interpersonal skills
• Attention to detail with a high level of accuracy
• Proactive, self-directed, and solution-oriented mindset
• Ability to anticipate needs and operate with minimal supervision
• Strong alignment with Star’s values of accountability, teamwork, and operational excellence

Work Environment

• On-site role within a manufacturing facility office
• Occasional flexibility in hours may be required to support leadership schedules
• Collaborative, fast-paced environment with frequent interaction across departments