Receptionist at Apres Nail – City of Industry, California

Après Nail has innovated the nail market as the creator of Gel X. Our mission is to improve nail industry standards and the lives of nail artists by providing innovative products that help both them and their services thrive. Our nails are seen everywhere, from the Met Gala to the Oscars to your local nail salon. The Gel X revolution is real, and we're looking for our next great team member!

Role Overview

The Receptionist is responsible for overseeing front-desk operations, greeting guests, managing daily building checks, and supporting administrative needs across the company. This role ensures our facility runs smoothly, remains presentable, and provides a positive first impression of our organization.

Key Responsibilities

Front Desk & Visitor Management

· Greet all visitors, customers, vendors, and interview candidates professionally.

· Document and record visitor information, issue visitor badges, and notify the appropriate host of their arrival.

· Support customer order pickups if the company launches customer pickup services in the future.

Facility Walkthroughs & Building Oversight

· Conduct daily walkthroughs of the entire building (offices, warehouse, lobby, restrooms, break rooms, parking areas).

· Ensure cleanliness, safety, and functionality.

· Check break room snacks and beverages to ensure adequate stock.

· Perform regular inspections and report issues promptly.

· End-of-day building closure: ensure rooms are locked, lights turned off, and AC units shut down.

· Conduct monthly fire extinguisher inspections.

Mail, Shipping & Deliveries

· Handle all incoming and outgoing mail, packages, and correspondence.

· Coordinate deliveries and arrange pickups as needed.

· Visit post office, FedEx, DHL, or courier locations for urgent shipments.

· Pick up and drop off urgent documents or items locally.

Administrative & Event Support

· Assist with company event preparation, setup, and day-of arrangements.

· Prepare beverages, snacks, and hospitality items for VIP guests.

· Assist with vendor and partner gifts, including assembling PR boxes.

· Maintain lobby, reception, and meeting room cleanliness.

Additional Office Support

· Assist with administrative tasks as needed.

· Maintain lobby product displays.

· Maintain office supply inventory for reception and public spaces.

· Provide backup support during high-volume periods.

· Light admin clean-up (accounting, sales, IT, etc.) during down time

· Manage meeting room reservations

· Outsourcing new vendors for replenishing office supplies (cleaning products, break room snacks, office supplies, etc.)

Qualifications

· Ability to walk the building daily and perform light physical tasks (lifting up to 15 lbs).