Logistics Specialist at Flexi-Van Leasing LLC – Scottsdale, Arizona

Fleet Operations – Logistics Specialist

Primary Objectives of Position

The Fleet Operations Logistics Specialist is responsible for managing daily chassis repositioning operations, logistics workflows, and reporting to ensure timely, efficient movement of equipment across multiple transportation modes, including sourcing truck power for flatbed, road stacks, and single repositioning needs. This role oversees daily fleet transactions, coordinates with internal teams, and supports business partners in meeting fleeting and operational demands while maintaining accurate records and reporting.

The specialist also monitors vendor performance, develops alternative solutions when vendors underperform, and builds strong relationships with internal stakeholders and external partners. By evaluating operational conditions, identifying challenges, and implementing tactical responses, this role delivers cost-effective, reliable logistics solutions that optimize service and support the company’s supply and equipment repositioning requirements.

Major Duties & Responsibilities

Chassis Transportation

• Plan, schedule, and coordinate daily chassis repositioning across multiple transportation modes and markets with existing vendors.
• Track and document all dispatch activity in company systems, ensuring orders are initiated and completed accurately.
• Process and record vendor invoices to ensure timely payment and shipment completion.
• Prepare daily reports summarizing transportation activity, ongoing projects, and operational status.
• Manage transportation costs to stay within plan while meeting service delivery expectations.

Vendor Management

• Monitor day-to-day vendor performance and service quality, addressing issues promptly and escalating to management when needed.
• Develop alternative vendor solutions when current providers cannot meet operational requirements.
• Balance cost and service reliability to achieve organizational cost targets.

Data Integrity & System Management

• Ensure accuracy of chassis movement transactions by validating gate activity, managing exceptions, and correcting errors.
• Maintain orders and loads within the Drayage Operations System, ensuring work orders progress from Open to Completed.

Operational Reporting & KPIs

• Assist with data collection, analysis, and reporting to support operational decision-making and track performance.

Other Duties as assigned

Job Specifications

Education Requirements:

Bachelor of Arts or Science or Equivalent work Experience of 4 Years

Preferred Degrees: Business, Supply Chain Management, or Finance

Skills Required:

Microsoft Excel – ability to create worksheets, charts/graphs, data tables, pivot tables

Office 365 suite – Excel, Word, PowerPoint, Outlook, Access, SharePoint

Competencies:

• Proven ability to manage daily fleet operations, logistics workflows, and multi-modal transportation while coordinating with internal teams and external vendors to meet business objectives.
• Strong vendor and stakeholder management skills, capable of developing alternative solutions, balancing cost and service reliability, and maintaining productive relationships.
• Detail-oriented with a focus on data integrity, accuracy, and operational compliance, including monitoring transactions, validating exceptions, and ensuring work orders progress efficiently.
• Excellent analytical skills with the ability to gather, interpret, and report on operational data and KPIs to support decision-making and continuous improvement.
• Solution-focused and adaptable, capable of evaluating challenges, implementing tactical responses, and driving process improvements in a dynamic environment.
• Effective written and verbal communication skills, with the ability to clearly convey issues, updates, and resolutions across all levels of the organization.
• Strong organizational and prioritization skills, able to manage multiple projects simultaneously, meet deadlines, and act proactively with minimal supervision.