Executive Assistant & Office Manager at Core Clinical Management LLC – Atlanta, Georgia

We are seeking a highly skilled, proactive, and strategically minded Executive Assistant to support our CEO and COO who will also oversee daily office operations at our Atlanta headquarters. This hybrid role blends high-level executive support, strategic partnership, and hands-on office management to ensure efficient operations within Core. This role requires exceptional judgment, discretion, and operational acumen. The ideal candidate is organized, solutions-oriented, and comfortable working in a fast-paced environment with shifting priorities.

This is an on-site position in our Atlanta headquarters.

Essential Duties:

Executive Support

• Provide comprehensive administrative support to CEO and COO, including complex calendar management, meeting coordination, and travel arrangements.
• Prepare and edit presentations, reports, correspondence, and internal communications.
• Manage executive email flow, prioritize messages, and draft responses when appropriate.
• Handle confidential information with professionalism and discretion.
• Anticipate needs and proactively address issues to optimize executive productivity.
• Act as a strategic advisor and thought partner to C-Suite leaders; ensure alignment of priorities, communication, and workflow.
• Liaise with internal and external stakeholders to extend, redirect, and triage requests and various communications.
• Lead preparation and follow-up for meetings, including agenda development, briefing materials, and action tracking.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents.
• Support annual planning, performance reporting, and organizational communications.

Office Management

• Oversee day-to-day office operations to maintain a productive, well-functioning workplace.
• Manage office vendors, service providers, and building management relationships.
• Monitor and order office supplies, equipment, and technology needs; ensure workspaces are fully stocked and organized.
• Coordinate office facilities, repairs, maintenance requests, and workspace setups.
• Support onboarding logistics for new employees (workspace setup, access badges, equipment distribution, etc.).
• Answer phone calls and route messages where appropriate.
• Maintain and enforce office policies, procedures, and safety protocols.
• Oversee mail, shipping, document management, and general office administration.

Organizational & Cross-Functional Support

• Act as a liaison between the executive team and internal departments, physician leaders, and external stakeholders.
• Support enterprise initiatives by coordinating projects, meetings, and communications across departments.
• Assist with planning and execution of leadership offsites, company events, and strategic planning sessions.

Skills, Knowledge, Abilities:

• Proactive, resourceful, and solutions driven.
• Collaborative team player with strong interpersonal skills.
• Ability to work independently and autonomously.
• Exceptional organization and multitasking skills.
• Excellent written and verbal communication skills.
• High level of discretion, judgement, and emotional intelligence.
• Able to influence without authority and maintain strong relationships across the organization.
• Calm, flexible, and effective under pressure.
• Exhibit growth mindset and team-orientated behaviors.

Education:

• Bachelor’s degree in business, communications or related field.

Experience:

• 7-10 years' experience supporting senior executives, with at least 3 years supporting C-level leadership.
• Prior experience managing office operations or facilities.
• Experience in productivity tools (Microsoft Office) and virtual meeting platforms.
• Experience with vendor management, budgeting, and office technology systems.