Executive Assistant at Eagle Rock Properties – New York, New York

Location: New York City (In-Office, Full-Time)

Industry: Real Estate Private Equity

Experience Level: Mid-Level (3+ years EA experience preferred)

Eagle Rock is a rapidly growing real estate private equity firm headquartered in NYC. We're seeking a sharp, proactive, and highly organized Executive Assistant to support our Chief Investment Officer (CIO) and Chief Growth Officer (CGO). This is a high-impact, high-visibility role supporting two senior leaders at the forefront of our investment and growth strategies.

You'll be at the center of the action, managing schedules, coordinating meetings and travel, preparing critical investment materials, and ensuring seamless day-to-day operations. We're looking for someone who thrives in a fast-paced, entrepreneurial environment and who brings energy, initiative, and discretion to everything they do. You'll be a key contributor as we continue to build something special.

Calendar & Communication Management

• Coordinate ever-changing, complex calendars for the CIO and CGO
• Prioritize competing demands, investor calls, internal meetings, and travel
• Act as a gatekeeper for communications, ensuring critical updates are flagged and acted upon

• Organize internal and external meetings; manage agendas and follow-ups
• Book and manage detailed domestic and international travel itineraries
• Coordinate conference rooms, catering, and logistics for presentations and events

• Prepare and polish presentations, reports, and financial materials
• Conduct research and prep materials related to deal due diligence and investor relations

• Process expense reports (e.g., through Emburse), light accounting
• Order supplies and manage office organization and administrative systems
• Collaborate with other team members to ensure smooth team operations
• Handle ad hoc and personal executive support tasks as needed

• 3+ years supporting C-suite or senior executives (experience in real estate, finance, or private equity a plus)
• Strong judgment and discretion with confidential information
• Excellent written and verbal communication skills
• Tech savvy - Expert in Microsoft Office Suite; Calendaring, Video calls, ChatGPT/AI tools, etc; CRM or investor portal familiarity a plus
• Highly organized, detail-oriented, and calm under pressure
• Flexible and responsive, ready to work extended hours or weekends during critical periods
• Bachelor's degree preferred

• Base Salary: $100,000 - $125,000
• Bonus: 10-25% of base salary, depending on performance
• Comprehensive benefits: Medical, dental, vision, 401(k)
• Incredible growth opportunity in a firm that's scaling fast
• An energetic, entrepreneurial culture where we value excellence, initiative, and fun