Office Administrator at Horizon Energy Group – Summerhill

About the Company

Horizon Services is a nationally recognised electricity infrastructure services company. Our team of highly skilled designers, engineers, and field service technicians deliver innovative and reliable solutions. These include the design and maintenance of underground and overhead electricity infrastructure, streetlighting, capital works and maintenance, asset management, and future energy and sustainability solutions. Horizon Services is proud to be a member of the Horizon Energy Group of companies.

About the Role

We are seeking an organised and proactive part-time Office Administrator to join our team in Palmerston North working 20 hours a week, Monday to Friday 9am to 2pm.

This role plays a key part in ensuring the smooth day-to-day running of the office by providing administration, project support, and financial administration assistance to operational teams.

You will work closely with the Regional Manager, project teams, and internal stakeholders to ensure administrative and financial processes are completed accurately and efficiently.

Key Responsibilities

• Provide administrative support to operational and project teams
• Assist with project setup, subcontractor claims, and project documentation
• Generate customer invoices and assist with financial administration processes
• Process timesheets and support payroll administration where required
• Maintain accurate records, documentation, and electronic filing systems
• Support health and safety administration and compliance reporting
• Assist with project reporting and financial reconciliation tasks
• Build positive relationships with internal teams, customers, suppliers, and contractors

About You

To be successful in this role you will have:

• A relevant administration or business qualification, or equivalent experience
• 35 years' experience in an administration role, ideally within a contracting or trade services environment
• Strong organisational and time management skills
• Excellent communication and interpersonal skills
• Strong computer skills including Microsoft Office
• High attention to detail and accuracy with data entry and reporting
• Ability to manage competing priorities and work effectively under pressure

For the successful candidate we offer:

• Paid Birthday leave
• Life and Critical Illness cover
  
• Great team culture with genuine career development opportunities

We're looking for someone who is not only skilled but also lives our SWITCH values:

• Sustainability cutting waste, saving energy, and making smart choices.
• Winning Sets goals, takes ownership, and delivers on what they commit to.
• Innovation Brings fresh ideas and a practical mindset to drive improvement.
• Trust Builds trust with those around them, collaborates well and is inclusive. Excellent communication and interpersonal skills with proven problem-solving abilities
• Customer Focus Puts customers at the centre of everything they do.
• Health & Safety Puts health and safety first for themselves and their team.

Applicants must be legally entitled to work in New Zealand.

If you wish to join a company where you are valued for your contribution as an individual and as a member of a wider team, then we want to hear from you.