Accounting Administrative Assistant at O'Connor Plumbing – Frederick, Maryland

DEPARTMENT: Accounting REPORTS TO: Accounting Manager

Basic Function

Responsible for assisting the Accounting department, primarily the Accounts Payable specialist. Employee will be responsible for entering credit card receipts and invoices into QuickBooks, as well as assisting with credit card reconciliations. In addition, the employee will be responsible for various other accounting tasks including checking field employees time daily, verifying job reports are correct and other data entry related tasks. A general knowledge of accounting is helpful but not required. Employee must be comfortable with Microsoft Office programs including Outlook, Excel, and Word as well as be able to pick up new software quickly. Experience with QuickBooks desktop is helpful but not required. Positive attitude, the ability to be a team player and a willingness to learn are the most important requirements for this job.

Essential Duties:

• Assist Accounts Payable specialists with invoice entry, credit card receipt entry and reconciliations.
• Check timesheets daily to verify time is correct
• Generate reporting as needed
• Assist accounting team with other tasks as needed at the direction of the accounting manager

This job description does not list all the duties of the job. You may be asked by supervisors or managers to perform other duties. You will be evaluated in part based upon your performance of the tasks listed in this job description. Requirements stated herein are minimum levels of skill and/or abilities to qualify for the position. This document does not in any way create an express or implied contract of any kind, or change the nature of your at-will employment. The company has the right to revise this job description at any time. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. Nothing in this job description restricts the Company’s right to assign or reassign duties and responsibilities to this job at any time. The job description is not a contract for employment, and either you or the employer may terminate employment at any time, for any reason.

Physical Demand and Work Environment:

The physical demands and work environment characteristics described here are representative of some of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Please contact Human Resources if you would like to request a reasonable accommodation.

• Physical demands: While performing the duties of this job, the employee is occasionally required to stand, walk, sit, use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs, balance, stoop, kneel, crouch, or crawl; talk or hear; taste or smell. The employee must occasionally lift and /or move up to 40 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
• Work environment: While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually minimal.