Volunteer Coordinator at CSU Fullerton Auxiliary Services Corporation – Fullerton, California

Location: Fullerton, CA

Department: Campus Programs

Category: Administrative Assistant / Higher Education / Office and Administrative Support

Job Type: Part-time

Job Number: 03693

Description

The Volunteer Coordinator is a part-time (up to 20 hours/week) year-round position that reports to the Arboretum Director. This role coordinates all aspects of the Arboretum and Botanical Garden Volunteer Program in accordance with California State University, Fullerton’s Volunteer Guidelines. Responsibilities include volunteer scheduling, recruitment, onboarding/orientation, and retention, as well as supporting day-to-day volunteer program operations.

Essential Duties

• Receive, respond to, and track volunteer inquiries in a timely manner.
• Schedule, coordinate, and facilitate twice-monthly Volunteer Orientations.
• Collect, process, and submit all required CSUF volunteer documentation for Arboretum volunteers.
• Coordinate requests for CSUF volunteer parking permits each term (Fall, Spring, and Summer).
• Collaborate with Arboretum staff to develop new volunteer roles and refine existing opportunities based on program needs.
• Maintain accurate volunteer records and assignments in Volgistics, including posting opportunities and updating status for new, active, and departing volunteers.
• Coordinate and/or assist with volunteer training as needed for new or existing assignments.
• Provide and document required safety training in accordance with CSUF policies and procedures.
• Prepare and distribute volunteer name badges/nametags.
• Draft and send volunteer communications through Volgistics, including urgent staffing needs, schedule changes/cancellations, holiday closures, and other program updates.
• Assist with planning and hosting biannual volunteer appreciation events.
• Provide backup administrative and program support to Arboretum staff as needed.
• Perform other duties as assigned.

Qualifications

• Availability to work occasional evenings and weekends, as needed.
• Ability to adjust work schedule and hours to meet operational needs, including flexibility for seasonal or event-related demands.

EDUCATION:

• Minimum High School Diploma or equivalent.

PHYSICAL DEMANDS:

Prolonged periods of sitting and working at a computer for scheduling, email communication, and database management, as well as regular standing and walking throughout the Arboretum grounds and office areas to support volunteer orientations, check-ins, and program needs. The role requires the ability to communicate effectively in person, by phone, and in writing, including providing instructions to individuals and groups. Occasional bending, reaching, stooping, and light lifting or carrying of materials and supplies (generally up to 10–20 pounds) may be required. Duties may also include working outdoors at times in varying weather conditions while supporting volunteer activities or events.

APPLICATION PROCEDURE:

CSU Fullerton, Auxiliary Services Corporation (ASC) is an Equal Opportunity/Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact a Human Resources Representative at (657) 278-4117.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the ASC. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current ASC employees who apply for the position.

Benefits:

ASC offers comprehensive benefits based on employment classification. To learn more about ASC's benefits please view the information here.

Salary Range: 20.00