VDC Project Coordinator at TOMARCO CONTRACTOR SPECIALTIES LLP – Matthews, North Carolina

Join our Team! Our employees are thriving both inside and outside of the office. We are growing faster than ever and it's not because of what we do, but how we do it. It's simple, our employees are our greatest asset. We value them and give them every reason to stay happy and motivated. We perform at high levels, fueled by an eclectic team. We boast a fun, energizing workplace with an emphasis on innovation, teamwork, quality work, and customer satisfaction.

COMPENSATION AND BENEFITS:

• Salary Range: Competitive based on Individual Experience
• Medical, Dental & Vision Coverage
• 401K Program with Matching
• $100K Life Insurance
• Accelerated Growth Opportunities
• Access to the Largest Construction Projects
• Nationwide Offices
• A Competitive and Rewarding Environment
• A Diverse and Inclusive Workplace

YOUR CAREER STARTS HERE!

INTRODUCTION

The VDC Project Coordinator is responsible for supporting digital project execution within the ISAT Total Support employment structure. This role focuses on the implementation, administration, and optimization of Smartsheet, Stratus, and Autodesk Construction Cloud (ACC) platforms to ensure standardized workflows, accurate reporting, and project visibility across VDC, Engineering, PM and Field Teams.

This position requires strong organizational skills, technical systems proficiency, and effective communication abilities to drive accountability and improve project performance.

RESPONSIBILITIES OF THE POSITION

• Systems Implementation & Administration:
  • Configure and maintain project environments in Smartsheet, Stratus and Autodesk Construction Cloud (ACC).
  • Develop and manage standardized project templates, dashboards and reporting tools.
  • Maintain project tracking systems to ensure accurate and timely reporting.
  • Ensure proper document control, version tracking, and workflow integrity within digital platforms.
  • Support system rollouts and process updates across multiple active projects.
• Project Coordination Support:
  • Maintain project health dashboards and KPI tracking reports.
  • Track coordination milestones, model statuses and fabrication readiness.
  • Maintain issue logs and assist in tracking resolution of coordination items.
  • Support VDC Managers and Leads with schedule alignment and reporting needs.
• Communication & Alignment:

• Act as liaison regarding digital workflow processes.
• Facilitate structured reporting and information flow between departments.
• Escalate system-related issues promptly to VDC Management.

• Process Standardization & Optimization:

• Identify inefficiencies and propose automation opportunities.
• Support integration improvements between Smartsheet, Stratus, and ACC.
• Assist in developing best practices for digital coordination and reporting.
• Assist in documenting and maintaining standardized VDC digital workflows for assigned platforms.

• Smartsheet Management:
  • Build and maintain workflow automation.
  • Develop executive-level and project management dashboards for visibility.
  • Support resource tracking and workload planning tools.
  • Assist in monitoring and maintaining data accuracy within project sheets.
• Stratus & ACC Management:

• Monitor and enforce Stratus usage at project level.
• Create group distribution lists, reports and content filtering on Stratus and ACC.
• Manage platform access permissions.
• Ensure consistency between digital model data and tracking platforms.
• Support transmittal, review and issues workflows.

• Training & Adoption Support:
  • Assist in developing user guides and internal documentation for system use.
  • Lead onboarding project teams into standardized workflows.
  • Provide troubleshooting support and reinforce best practices.
  • Monitor adoption rates and communicate improvement opportunities.

Note: This job description outlines the primary responsibilities and qualifications for the VDC Project Coordinator. Responsibilities may vary based on project requirements and organizational needs.

QUALIFICATIONS AND SKILLS

• Associate or Bachelor’s degree in Construction Management, Engineering, or related field preferred with 3+ years of on-the-job experience.
• Working knowledge of Smartsheet, Stratus, Bluebeam and Autodesk Construction Cloud (ACC).
• Strong organizational skills with high attention to detail and accuracy.
• Ability to translate operational workflows into structured digital systems.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook).
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Strong communication and interpersonal skills to support cross-functional collaboration.
• Understanding construction industry coordination processes is preferred.

ABOUT US: Tomarco Contractor Specialties LLP, (dba ISAT Total Support) is a pioneer in MEP subcontractor services, blending engineering expertise, manufacturing experience, and wholesale distribution. Since 1977, our commitment to innovation has led to cost reduction, faster installation, and a safer working environment for projects of all sizes worldwide. Our dynamic team of over 700 professionals specializes in MEP support design, technical VDC (Virtual Design and Construction), project management, detailing, project support, and more. We offer holistic solutions for projects of any size, and believe in a collaborative approach that streamlines the design and construction process, reducing project completion times.

Headquartered in Southern California, ISAT also has offices in Northern California, Nevada, Arizona, Oregon, Washington, Utah, Georgia, North Carolina, Chicago, Atlanta, New York, Texas, and Puerto Rico. Additional expansion is expected.

Further Qualifications- The successful candidate must also pass a background check.