Office Manager - Executive Assistant at JUF Operations LLC – Fajardo

Join the Discovery family, where quality and service are at the heart of everything we do!

This role will be located at one of Discovery Land Company’s locations: Moncayo Golf & Ocean Club, set outside of Fajardo, Puerto Rico.

Moncayo Golf & Ocean Club is seeking an Office Manager- Executive Assistant to join the Development Department.

About the Role:

We are seeking an experienced Office Manager - Executive Assistant to join our team. The successful candidate will be responsible for managing the day-to-day operations of our office, ensuring smooth and efficient functioning of all administrative tasks. As an Office Manager - Executive Assistant, you will be the first point of contact for all visitors and clients and will be responsible for maintaining a professional and welcoming environment. You will also provide executive support to our senior management team, including scheduling appointments, managing calendars, and coordinating travel arrangements. Your role will be critical in ensuring the success of our business operations.

Minimum Qualifications:

• Bachelor's degree in Business Administration or related field.
• Minimum of 3 years of experience in an office management or executive assistant role.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong communication and interpersonal skills, with the ability to interact with individuals at all levels of the organization.
• Proficient in Microsoft Office Suite and other relevant software applications: Docusign, Outlook Calendars, etc.

Preferred Qualifications:

• Experience in the Construction industry.
• Experience managing budgets and financial records.
• Experience with project management software.

Responsibilities:

• Manage the day-to-day operations of the office, including administrative tasks such as answering phones, responding to emails, and maintaining office supplies.
• Provide executive support to senior management team, including scheduling appointments, managing calendars, and coordinating travel arrangements.
• Act as the first point of contact for all visitors and clients, ensuring a professional and welcoming environment.
• Assist with the preparation of reports, presentations, and other documents as required.
• Maintain accurate records and files, ensuring confidentiality and security of sensitive information.

Skills:

As an Office Manager - Executive Assistant, you will utilize your excellent organizational and time management skills to ensure the smooth and efficient functioning of our office. Your strong communication and interpersonal skills will be essential in interacting with individuals at all levels of the organization, and your proficiency in Microsoft Office Suite and other relevant software applications will enable you to prepare reports, presentations, and other documents as required. Additionally, your experience in office management or executive assistant roles will be critical in providing executive support to our senior management team, and your experience in the Construction industry will be beneficial in understanding the unique needs of our business.

Additional Requirements

• Positive attitude, professional demeanor, and exceptional communication and interpersonal skills to deliver service to members, guests, and team members.
• Ability to work in a team environment.
• Ability to stay calm and focused during the busiest of times.
• Ability to read, write, speak, and understand English; additional languages preferred.
• Flexibility and ability to pivot to new projects and a desire to work in a fast-paced environment.

Benefits

• Competitive Pay or Wage Range (only based on state/region laws)
• Medical, Dental, and Vision Benefits (Full-Time Year Round Only)
• 401k Contribution (Full-Time Year Round Only)
• Paid Time Off and Paid Holidays (Full-Time Year Round Only)
• Employee Meals, Referral Incentives, and Recognition Programs
• Holiday Pay
• Professional development and upward mobility opportunities
• Work-Family Culture

About Us

Discovery Land Company is a U.S.-based real estate developer and operator of private residential club communities and resorts with a world-renowned portfolio of domestic and international properties. The mission of Discovery Land Company is to create one-of-a-kind environments that provide individuals and families the freedom, security, and resources to learn, grow, and play in some of the most beautiful places in the world. For more information about our company, please visit: http://www.discoverylandco.com.

About the Project – Moncayo Golf & Ocean Club

Moncayo is a premier destination in Puerto Rico that blends a world-class golf course, luxury hotel, exclusive residences, and unique amenities. Our vision is to create a community where excellence, service, and nature converge. We pride ourselves on offering exceptional experiences to our guests and residents through teamwork, professionalism, and attention to detail. At Moncayo, our employees embody pride, ownership, and accountability every day, ensuring that every guest experience reflects our culture of luxury and well-being.