Administrative Assistant - Part-time at STELLHER HUMAN SERVICES INC – Bemidji, Minnesota

Join Our Team as an Administrative Assistant

Are you organized, friendly, and passionate about helping others? We are looking for a dependable and detail-oriented Administrative Assistant to join our team on a part-time basis, with the potential to grow into a full-time role.

Make a Difference Every Day
Since 1994, Stellher Human Services has been helping families and children throughout Northern Minnesota through home, school, and community-based mental health services. Working at Stellher means joining a team dedicated to making a positive and healthy difference in the lives of the clients we serve.

At Stellher, Human Services is more than just our name—it’s who we are. We believe in treating both clients and employees with dignity, respect, and compassion. Our strength comes from the unique talents and gifts of our people, and we work together to support one another and the communities we serve.

• 401(k) with employer match
• Paid holidays
• Sick leave
• Employee Assistance Program (EAP)
• A supportive, mission-driven team culture

In this position, you will play an important part in creating a welcoming and supportive environment for clients while helping keep daily office operations running smoothly by:

• Greeting clients and handling receptionist duties, including a multi-line phone system
• Scheduling appointments and processing intake paperwork
• Collecting payments and sending reminders
• Performing data entry and managing client files for accuracy
• Handling general office duties like filing, scanning, faxing, and correspondence
• Processing outgoing mail and keeping common areas organized
• Ensuring compliance with HIPAA, mandated reporting, and data privacy regulations
• Supporting both clients and coworkers with dignity and respect
• Jumping in on other duties as needed to keep the office flowing

What We’re Looking For

• Education: High school diploma required; associate’s degree or vocational training preferred
• Experience: 2+ years in an administrative role (experience with electronic health records is a plus)
• Skills:
• Strong customer service and interpersonal skills
• Proficiency in Microsoft Office Suite
• Excellent organizational skills and attention to detail
• Knowledge of HIPAA privacy rules
• Ability to work independently and as part of a team
• Other: Familiarity with clerical systems such as filing and recordkeeping

Physical Requirements

• Ability to sit at a desk and work on a computer for extended periods
• Ability to occasionally lift up to 15 pounds