New Student Programs, Program Coordinator at University of Pittsburgh – Pittsburgh, Pennsylvania
About This Position
New Student Programs - Pennsylvania-Pittsburgh - (26000197)
The Office of New Student Programs is housed within the Division of Student Affairs and supports the successful transition of first-year and transfer students to the University of Pittsburgh. The department is responsible for the planning and implementation of orientation, transition, and engagement initiatives that promote student belonging, academic success, and connection to the University community throughout the academic year. Signature programs include Online Orientation, Welcome Week, Panther Connect, Bridge to Success, Outside of the Classroom Curriculum (OCC), Spring Bridge, and Spring Welcome.
The Program Coordinator for New Student Programs plays a key role in supporting these initiatives through program coordination, student staff supervision, assessment, and collaboration with campus partners. The position requires the ability to manage multiple priorities, work both independently and collaboratively, and support programs that may occur during evenings and weekends during peak programming periods.
Preferred education and experience include a master’s degree in student affairs, higher education, or a related field; experience coordinating student programs or events; experience supervising or advising student employees or student organizations; and demonstrated ability to work effectively with diverse student populations. Familiarity with student transition programs, assessment practices, and collaborative work within a higher education environment is preferred.
Job Summary
Assists in the organization and development of student activities and coordination of special events. Advises student organizations and students on programs and services. Attends student-sponsored social events, monitors organizations' financials and performs reconciliations, and ensures compliance with all University policies. Publicizes student events, assists in developing promotional materials, and registers and monitors new student organizations and requests.
Essential Functions
Coordinate and administer first-year and transfer student transition programs throughout the academic year to support student engagement, belonging, and successful adjustment to the University.
Plan, organize, and implement major New Student Programs initiatives, including Welcome Week, Panther Connect, Bridge to Success, Spring Welcome, and additional departmental programs that are central to the University’s new student transition strategy.
Administer and oversee the New Student Ambassador program, including recruitment, hiring, onboarding, training, scheduling, payroll coordination, and supervision, ensuring consistent staffing and delivery of core orientation and transition services.
Provide advising and functional oversight to student leaders and organizations, including New Student Ambassador committees and Phi Eta Sigma, to support leadership development, program execution, and organizational continuity.
Develop and coordinate engagement and community-building programming specifically designed for first-year and transfer students, including social, educational, and co-curricular experiences.
Coordinate New Student Programs marketing and communications, in partnership with Student Affairs Marketing, to ensure alignment with divisional branding standards and messaging priorities, and supervise a student employee responsible for executing approved promotional content.
Conduct assessment and reporting functions for New Student Programs, including collection, analysis, and documentation of program data to inform decision-making, demonstrate effectiveness, and support institutional reporting requirements.
Collaborate with campus and Student Affairs partners to support University-wide transition initiatives, shared programming, and cross-divisional priorities impacting new student success.
Provide administrative and operational coordination for New Student Programs, including program logistics, scheduling, communications, and maintenance of required records and documentation.
Physical Effort
Little physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally.
Assignment Category: Full-time regular
Job Classification: Staff.Student Activities Coordinator
Job Family: Academic & Student Services
Job Sub Family: Student Services
Campus: Pittsburgh
Minimum Education Level Required: Bachelor's Degree
Minimum Years of Experience Required: 3
Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m. occasional nights and weekends required
Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.
Hiring Range: TBD Based Upon Qualifications
Relocation_Offered: No
Visa Sponsorship Provided: No
Background Check: For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances: The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.
Required Documents: Resume, Cover Letter
Optional Documents: Not Applicable