ADMINISTRATIVE ASSISTANT- MAINTENANCE AND TRANSPORTATION DEPARTMENT at Southwest Range Services – White Sands Missile Range, New Mexico

Southwest Range Services

Southwest Range Services LLC is an Equal Opportunity Employer (Minorities/Females/Disabled/Veterans). To read more about this, view the EEO is the Law poster and this EEO is the Law Poster Supplement

Provides comprehensive administrative support to a senior-level manager and their staff, functioning as the primary coordinator of day-to-day departmental operations. The role requires a close working relationship with the manager and team, demanding a high degree of responsiveness, discretion, and independent judgment. Responsibilities include managing complex and confidential administrative tasks to ensure smooth departmental workflow with minimal supervision. The individual in this role must have a thorough understanding of company policies, procedures, and organizational structure, and must be capable of exercising independent decision-making on matters of significance to the department and the organization as a whole.

Key duties include preparing a wide range of confidential and detailed reports using advanced software applications, auditing electronic employee timesheets for accuracy, and coordinating with employees to make payroll-related adjustments as needed. The role also involves maintaining overtime disparity records, managing all incoming and outgoing correspondence, and preparing job requests and expense reports for both company and government-related activities. Additional responsibilities include scheduling physical and eye examinations, processing purchase requisitions, arranging travel in support of mission requirements while minimizing cost, and handling travel advances. The position will also be responsible for additional duties as assigned by the manager.