Office Operations Coordinator at Bachem Americas, Inc. – Torrance, California

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status
Bachem Americas, Inc.

Bachem is a leading, innovation-driven company specializing in the development and manufacture of peptides and oligonucleotides. With over 50 years of experience and expertise Bachem provides products for research, clinical development and commercial application to pharmaceutical and biotechnology companies worldwide and offers a comprehensive range of services. Bachem operates internationally with headquarters in Switzerland and locations in Europe, the US and Asia. The company is listed on the SIX Swiss Exchange. For further information, see www.bachem.com.

A brief overview

The Office Operations Coordinator ensures the smooth and efficient daily functioning of the workplace. This role supports office logistics, administrative processes, vendor coordination, and team member experience. The ideal candidate is organized, proactive, customer-focused, and comfortable managing multiple operational tasks in a fast-paced environment.

What you will do

Office Operations & Administration

• Oversee daily office functions to ensure a well-organized, efficient, and productive work environment.
• Manage office equipment and inventory, including purchasing, restocking, and vendor coordination.
• Serve as the contact for office maintenance, building management, and external vendors, acting as a liaison between contractors and internal departments to ensure services are directed appropriately.
• Coordinate mail, deliveries, shipments, and internal document distribution.
• Support the onboarding of new hires by assisting in managing workspace and equipment setup.

Team Member Experience & Workplace Support

• Foster a positive, professional, and supportive office environment through consistent daily operational support.
• Assist in planning and coordinating onsite and offsite meetings, events, and team activities to enhance engagement and collaboration.
• Provide logistical support when hosting colleagues from other legal entities, ensuring a smooth and organized experience.
• Partner with Cleaning Services and maintain shared spaces, including conference rooms, break areas, and storage rooms, to keep them clean, organized, and ready for use.

Administrative & Operational Support

• Provide comprehensive administrative support to teams, including scheduling, document preparation, and data entry.
• Assist with coordinating business travel and related arrangements, as needed.
• Support health, safety, and compliance activities by maintaining required records and ensuring adherence to company policies and procedures.
• Assist in monitoring office budgets and managing vendor agreements.
• Prepare routine reports, summaries, and documentation for management review.

Process & Compliance

• Adhere to and help reinforce established office policies, procedures, and standards. Support key compliance activities, including safety protocols, access control, and visitor management requirements.
• Identify opportunities to improve office workflows, enhance efficiency, and reduce operational friction.
• Recommend and assist in implementing enhancements to office systems, tools, and operational practices.

Confidentiality & Information Handling

• Maintain strict confidentiality of all sensitive company, employee, customer, and vendor information.
• Ensure full compliance with company policies and procedures related to data privacy, information security, and access control.
• Protect physical and electronic records by ensuring secure storage, proper handling, and controlled access in accordance with organizational standards.

Qualifications

• High School Diploma
• Associate's degree (preferred)
• 10+ years' experience providing office coordination or operational assistance in a fast‑paced work environment.
• Exceptional verbal and written communication skills, with the ability to effectively support and interact with executive‑level leadership.
• Proficient in Microsoft 365 applications—including Outlook, Teams, Word, Excel, and SharePoint—with the ability to leverage these tools effectively in support of leadership teams.
• Experience supporting hybrid or distributed teams.
• Demonstrates exceptional professionalism, discretion, and executive‑caliber service in all interactions and responsibilities.

Base Hourly Range: $40.01 - $47.07

Placement of new hires in this wage range is based on several factors including education, skill sets, experience, and training.

Total Rewards

We offer all Team Members a total rewards package including competitive pay, annual performance bonus, a generous benefit package with comprehensive Medical/Dental/Vision coverage, 401(k) plan with employer contribution, and paid vacation, personal and sick days.

Corporate Social Responsibility

Bachem takes responsibility for future generations by a careful handling of resources and avoiding environmental risks. We continually improve our ecological performance and develop and implement new approaches for enhancing employees' environmental awareness.EcoVadis has awarded Bachem Gold Medal status in their assessment of Bachem.

Bachem Americas is an Equal Opportunity Employer

As an equal opportunity employer, we celebrate the diversity of our team and are committed to building an inclusive workplace where individuals are hired and advanced based on merit, skills, and qualifications. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or other legally protected status.