Administrative & Sales Support Assistant at Mobile Tech – Bremen, Indiana

We are seeking a highly organized and detail-oriented individual to join our team in a fast-paced manufacturing environment. This role supports multiple departments including sales, shipping, and administration. The ideal candidate must be able to multitask efficiently, stay organized, and maintain accurate records while assisting with daily operational needs.

Primary Responsibilities:

• Answer incoming phone calls and transfer them to the correct individual
• Respond to customer emails in a professional and timely manner
• Assist the sales team with Excel spreadsheets, reports, and documentation
• Maintain and update the shipping log with accurate and current information
• Take progress photos of units and send updates to customers daily
• Create VIN numbers and add them to Sales Orders
• Document incoming vehicle VINs and send them to correct
• Prepare and complete titles for units once they are paid in full, and send them to customers
• Conduct lot walks three times per week to track and update units that are ready or nearing completion
• Maintain accurate weekly records of completed and ready units

Additional Responsibilities:

• Provide administrative and operational support as needed
• Assist management with various tasks and projects as they arise
• Help ensure documentation, records, and communication remain accurate and up to date

• Strong attention to detail and organizational skills
  
• Ability to work in a fast-paced environment and manage multiple responsibilities
  
• Proficiency in Microsoft Excel and basic computer applications
  
• Strong communication skills (phone, email, and internal coordination)
  
• Ability to stay organized while handling time-sensitive tasks
  
• Self-motivated and dependable
  
• Problem-solving mindset
  
• Ability to adapt to changing priorities and assist where needed