Institutional Coordinator, GME - House Staff Office at University of Texas Medical Branch – Galveston, Texas

Minimum Qualifications:

• Bachelor's degree or equivalent years of experience
• Three years of relevant experience.

Preferred Qualifications:

• Strong administrative and coordination skills with the ability to manage multiple meetings and priorities.
• Experience preparing agendas, materials, and detailed meeting minutes.
• Excellent communication, organization, and time management skills.
• Ability to track action items and ensure timely follow-up.

JOB DESCRIPTION

The Sponsoring Institution must maintain compliance with Accreditation Council for Graduate Medical Education (ACGME) Institutional, Common, and Specialty Program Requirements. The Institutional Coordinator supports more than 100 Program Directors/Program Coordinators, over 60 training programs, and 700 residents/fellows in the management of these requirements. The GME Institutional Coordinator oversees the administration of all internal special and focused program reviews and is responsible for the systematic management and retention of all institutional and program accreditation files. This position must stay abreast of ever-changing ACGME institutional and common program requirements, Institutional policies and procedures, and other regulatory requirements.

ESSENTIAL JOB FUNCTIONS

• 70% - Accreditation Management for 700 Residents/Fellows and over 60 Residency/Fellowship Programs by maintaining knowledge of current and potential changes in accreditation requirements. Develops policies based on these requirements and makes recommendations to GME leadership to ensure compliance is met. Manages all Graduate Medical Education Committees (GMEC) to include GMEC Executive; Special Called Meetings. Education Subcommittee; Quality Improvement and Program Review Subcommittee; Chief Resident/House Officers Association Subcommittee, Well-being Subcommittee., and External Training Site Review Subcommittee.
• 10% - Responsible for the success of highly complex institutional GME events. This includes overseeing the planning and implementation of seven annual resident/fellow events, twelve program coordinator events, and one faculty event.
• 5% - Responsible for managing and auditing systems or operations in order to evaluate and report on the adequacy, effectiveness, and comprehensiveness of compliance, accounting, management, or other GME controls. This includes 16 internal and external data systems for the management of residency/fellowship training.
• 5% - Consulting and Relationship Management. Serves as point of contact with the ACGME, Texas Medical Board, Human Resources, Parking, Employee Health, Office of International Affairs, External Training Facilities, UTMB Program Directors and Coordinators on matters related to employment, educational effectiveness, and accreditation compliance.
• 5% - Manages over 250 active affiliation and program agreements by working with legal counsel, training programs, grants, and contracts, and non-UTMB facilities to ensure compliance with institutional, state, and accreditation requirements.
• 5% - Resident/Fellow Employment. Responsible for the review process of data collection and credentialing over 200 new trainees annually including licensing, medical school diplomas, certifications, appropriate clearances; annual advancement for over 400 current trainees; completing approximately 200 trainees. Works with legal counsel on annual contracts for 700 residents/fellows and with international affairs for trainees on visas.

KNOWLEDGE/SKILLS/ABILITIES

• System/process development
• Facilitating and working in multidisciplinary teams and collaborating with a wide variety of professionals
• Advanced technical skills
• Effective verbal and written communication skills
• Excellent organizational and process/project management skills
• Ability to manage and prioritize competing workflows
• Close attention to detail

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.