Material Coordinator at Oneida Professional Services – Port Hueneme, California

Oneida Professional Services is seeking a detail-oriented and highly organized Material Coordinator to support General Equipment (GE) management functions within Code 1073 – General Equipment Support. The Material Coordinator will be responsible for asset tracking, documentation, ERP updates, inventory coordination, and ensuring compliance with Navy property management requirements. This is a fully on-site position.

Key Responsibilities:

• Generate Electronic Turn-In Documents (DD1348-1A) through the DLA website following provided desk guides.
• Create shipping documents (DD1149) in Navy ERP to route disposal items to designated destinations as directed by the Team Lead.
• Barcode and tag new General Equipment (GE) upon arrival at the command.
• Perform annual and ad hoc physical inventories of GE, including custody-change inventories and scheduling with custodians.
• Coordinate DRMO pickups for GE.
• Update the APSR (ERP) for new assets, location or custody changes, and asset retirement/disposal actions.
• Upload documentation for all ERP transactions within 7 business days, ensuring accuracy and completeness.
• Ensure all custodians complete custodian training upon being assigned new GE.
• Conduct monthly asset reconciliation for all new equipment, verifying:
  • All documents are uploaded to ERP
  • Required signatures are completed
  • All asset data is accurately reflected in ERP
• Assess new items arriving at the warehouse to determine GE classification; coordinate barcoding and ERP entry with custodians.
• Meet strict 7-business-day timelines for ERP updates involving:
  • New item receipt/acceptance
  • Custody paperwork completion
  • Location/custody changes
  • Retirement/disposal actions
• Accompany property leads on monthly lab walkthroughs to identify unreported GE requiring manual ERP entry.
• Maintain accurate and current data in the “My GE Tool.”

Minimum Qualifications:

• Experience with logistics, asset management, or administrative support in a structured or regulated environment.
• Strong attention to detail and ability to follow established procedures and timelines.
• Proficiency with digital systems (ERP or equivalent), documentation handling, and data entry.
• Ability to coordinate with multiple stakeholders and maintain clear communication.
• Strong organizational skills and ability to manage multiple tasks simultaneously.

Preferred Qualifications:

• Experience working with Navy ERP or other Department of Defense logistics/property systems.
• Familiarity with DD1149, DD1348-1A, DRMO processes, or federal property accountability requirements.
• Prior experience in asset lifecycle management or equipment tracking roles.

About Us:

The Oneida ESC Group is a family of companies owned by the Oneida Nation of Wisconsin, delivering customer-focused engineering, science, environmental, and construction services worldwide. Our integrated teams provide high-quality, mission-support services for government and commercial clients.

Our family includes:

• General Mechanical Corporation (GMC)
• Oneida ESC Group (OESC)
• Oneida Professional Services (OPS)
• Oneida Total Integrated Enterprises (OTIE)
• Mission Support Services (MS2)
• Sustainment & Restoration Services (SRS)
• Oneida Engineering Solutions (OES)
• LG2 Environmental Solutions (LG2)
• Oneida Environmental (OE)

We provide integrated, cooperative, and mission-aligned support services to our customers across the globe.

Equal Employment Opportunity:

Oneida ESC Group is an Equal Opportunity Employer committed to diversity and inclusion. We provide equal employment opportunities regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.
We participate in E-Verify and provide reasonable accommodations as required.