Finance Supervisor at Event Services Group – Fort Lauderdale, Florida

Join Event Services Group as a Finance Supervisor!

Position Title: Finance Supervisor
Company Name: Event Services Group (ESG)
Salary Range: $66,000$72,000 per year
Employment Type: Full-Time Location: Fort Lauderdale, FL
Industry: Events Production (Commercial)

As the Finance Supervisor at ESG, you will be responsible for overseeing and maintaining accurate financial records, ensuring compliance with applicable accounting standards and regulatory requirements, and coordinating internal and external audits. This role leads and manages a small team of 2 finance team members and requires strong attention to detail, excellent organizational and leadership skills, and the ability to analyze financial data to identify discrepancies, provide input on potential risks, and drive continuous process improvements.

At ESG, we go beyond producing events we bring bold ideas to life. Our passion lies in transforming visions into reality through innovation, immersive technology, and world-class execution. As a team, we blend creative design with technical mastery, always focused on inspiring, captivating, and empowering our audiences. Based in Fort Lauderdale, ESG fosters a collaborative culture where attention to detail, adaptability, and excellence are not just values theyre the foundation of every event we deliver.

Learn more at esgfla.com

• Lead, mentor, and manage a small finance team, including setting priorities, and providing clear guidance and constructive feedback.

• Oversee and audit the finance teams work, ensuring all financial tasks are completed accurately and within established deadlines.

• Accurately deposit and record cash receipts, applying them to the appropriate accounts receivable and credit card accounts within the accounting system.

• Update and maintain reconciliations for payroll, loans, and bank accounts to ensure accuracy and completeness of financial records.

• Reconcile intercompany accounts payable and accounts receivable to ensure accuracy and proper recordkeeping.

• Prepare monthly accounts receivable accrual entries to ensure accurate financial reporting.

• Conduct monthly reviews of Accounts Receivable in Sugar to verify cash receipt posting accuracy and ensure open items and quotes align with the accounting system.

• File monthly sales tax returns in compliance with applicable regulations and deadlines.

• Review quarterly payroll tax returns to ensure accuracy and compliance.

• Process bi-weekly ACH payments to talent personnel, ensuring accuracy.

• Review bi-weekly commission sheets to identify duplicate entries and verify accuracy prior to payroll processing.

• Conduct bi-weekly payroll reviews, thoroughly verifying each timesheet and ensuring accurate entry into Paychex.

• Post payroll entries into Xero using the appropriate accounts to support accurate reconciliation.

• Review insurance invoices against payroll records for accuracy.

• Verify new hire information entered by HR against approved offer letters.

• Update payroll records to reflect salary changes and employee loan repayments accurately.

• Review weekly bill payments for posting errors to ensure accuracy before payment release.

• Weekly review talent entries to ensure alignment with the schedule/calendar for accuracy.

• Analyze general ledger accounts to identify posting errors, ensure accurate reconciliation, and review balance sheets and income statements for financial accuracy.

• Prepare balance sheet general ledger entries for assets, loans, and other transactions as required to ensure accurate financial records.

• File annual reports and required BOI (Beneficial Ownership Information) to ensure regulatory compliance.

• Prepare and file annual 1099 forms to ensure compliance with IRS reporting requirements.

• Complete audits as requested, including those from the Department of Labor, Workers Compensation, insurance providers, and other regulatory or internal audits.

• Maintain a clear and organized audit trail by ensuring all documentation and records are accurate, complete, and easily traceable.

• Perform other duties and special projects as assigned by management, such as hotel arrangements, private entertainment tracking (P&L), and providing information to accountants for tax filings.

• Associates or Bachelors degree in Accounting, Finance, or a related field (preferred); in lieu of a degree, a minimum of 10 years of relevant accounting or finance experience, preferably with audit or reconciliation exposure, is required.

• Proven experience leading and managing a team, with the ability to mentor, guide, and develop team members.

• Strong knowledge of accounting principles and payroll regulations, with the ability to apply them accurately in daily operations.

• Proficient in QuickBooks or Xero, payroll software, and Microsoft Excel, with the ability to efficiently manage financial data and reporting.

• Exceptional attention to detail and accuracy.

• Strong analytical and problem-solving skills.

• Excellent communication, organizational, and leadership skills, with the ability to collaborate across departments and present financial information clearly to stakeholders.

• Ability to work independently and prioritize multiple tasks effectively.

• Knowledge of internal controls and compliance requirements.

• Handle sensitive financial and employee information with discretion and maintain strict confidentiality at all times.

Working Conditions

• Full-time position, office based

• Occasional extended hours during month-end, year-end, or audit periods.

• Access to support from an outside CPA firm, internal and external HR, the internal finance team and the CEO.

• Medical, Dental, and Vision Insurance

• Paid Time Off

• 401K company match

• Bi-Weekly Pay Cycle

• Referral Bonus Program

• Employee Rewards & Recognition Prizes

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.

A background check will be completed as part of the onboarding process, in compliance with applicable laws.

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