Executive Assistant to CEO at International African American Museum – Charleston, South Carolina

Executive Assistant to CEO provides project support and high-level coordination to the Chief Executive Officer (CEO) of the International African American Museum (IAAM) by working closely with the CEO, leadership team, Board of Directors (Board) and board-level committees to plan for and execute agreed upon priorities and action items. Drives logistics for regularly scheduled meetings and activities along with key projects. Participates in and coordinates closely with the Board Planning Team. Serves as a liaison to ensure effective Board meetings logistics and communication with Board. Coordinates and administers recruitment and orientation of new Board members and Officers.

ESSENTIAL DUTIES

• Works with the Executive Leadership Team and the Board’s Executive Committee to implement short- and long-term tactics and strategies for the Board and board-level committees.
• Ensures Board meetings are logistically effective and ensures adequate and effective communication with Trustees.
• Coordinates the preparation and production of presentations for Board and board-level committee meetings with the Executive Leadership Team and other presenters.
• Ensures relevant documents and briefing materials are sent in advance and delivered and distributed across the appropriate channels through close coordination with the Executive Assistant and other staff as necessary.
• Serves as a resource for Board inquiries.
• Attends general session of Board meetings, and board-level committee meetings as appropriate.
• Serves as secretary for the general session of Board meetings, and board-level committee meetings as requested.
• Assists with board recruitment, including (but not limited to) researching and developing informational profiles relating to the background, qualifications, attributes, characteristics, wealth capacity, and networks of prospective Trustees.
• Supports and executes a systematic Trustee onboarding and orientation process.
• Works with the Executive Assistant on all centralized Board recordkeeping activities.
• Thoroughly reviews the Bylaws of the Board, history of the Museum, current Board composition, and recent Board minutes and recommends updates as needed.
• Adheres to company policies and procedures, standards and practices, regulatory compliance, and company directives including dress code and attendance.

Education and Experience, Skills and Abilities:

• A minimum of three to five years experience preferred.
• Experience with a variety of software tools including Microsoft Office and Outlook.
• Experience with nonprofit fundraising database or CRM tools.
• Strong attention to detail, accuracy and fluency in written and verbal communications.
• Familiarity with clerical practices in the areas of office management and the preparation of business documents and letters.
• Familiarity with participating in cross-departmental projects.
• Flexibility and creativity to deal with miscellaneous tasks as they arise.
• Experience collaborating among a group of individuals and/or managing projects.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate
• Ability to act with integrity, professionalism, and confidentiality.
• Any combination of education, training, and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job will be considered.
• Bachelors degree preferred.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.
• Must be able to access and navigate each department at the organization’s facilities.

Other duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Work authorization/security clearance requirements:

The desired candidate must be eligible to work in the United States. IAAM does not provide sponsorship.

EEO Statement

The International African American Museum provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, ancestry, national origin, citizenship, sex or gender (including pregnancy, childbirth, and pregnancy-related conditions), gender identity or including transgender status), sexual orientation, marital status, religion, age, disability, genetic information, service in the military, or any other characteristic protected by applicable federal, state, or local laws and ordinances. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.