University Events Graduate Assistant at University of Kentucky – Lexington, Kentucky

Bachelor’s degree pursing a master’s degree

None

None

Able to walk long distance, climb stairs, endure extreme temperatures and able to lift up to 25 lbs

This is a 20 hour per week position. Some evenings and weekends may be required. Must be able to begin work in May 2026.

Responsibilities include coordinating arrangements for the annual College Business Management Institute (CBMI), a conference to be held July 26-31, 2026, at the University of Kentucky. Hundreds of business officers and administrators from colleges and universities across the United States attend this week-long conference every summer. CBMI faculty include university presidents, top-level administrators and other experts in a variety of fields.

Duties include assisting with the following:

• Planning various catered events (menu selection, room set-up, etc.)

• Handling speaker arrangements (travel, hotel, conference materials, etc.)

• Writing, editing and producing marketing materials

• Coordinating A/V, room set-up, and other meeting room logistics

• Serving as a liaison with vendors, caterers and other suppliers

• Management of on-site conference activities

Additional responsibilities may include assisting University Events with processing, managing, and approving registered student organization and UK department/college wide events through the Event Management System (EMS) software.

The ideal candidate would be able to commit to working as a Graduate Assistant for 1 year.

Skills required:

- Strong interpersonal and communication skills, both oral and written

- Knowledgeable in event planning and event management

- Proficiency in Microsoft Office Suite

- Excellent time management skills

- Creative problem solving

- Flexible and willing to take initiative

The ideal candidate will have experience in event planning and/or event management.

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.