Executive Assistant to the CEO Edmonds, WA-Hybrid in Edmonds, Washington at Hotel Equities

The Hotel Group, an affiliate of Hotel Equities, is seeking a highly capable, detail-oriented Executive Assistant in Edmonds, WA who thrives in a fast-paced, relationship-driven environment. This role goes beyond traditional administrative support—serving as a trusted partner to the CEO and CFO and helping advance strategic initiatives, culture-building efforts, property asset management, business development, and investor engagement.

The ideal candidate is an exceptional communicator with strong hospitality instincts and outstanding organizational precision, paired with a proactive mindset and the ability to anticipate needs before they arise. This role primarily supports the CEO, with additional support to the CFO on select finance and accounting priorities.

This individual will serve as a connection point across our organization, helping ensure alignment between internal teams, ownership groups, and our enterprise affiliate partner. Experience in hospitality, hotel management, or commercial real estate is highly valued.

This position offers a flexible hybrid schedule, combining in-office collaboration with remote work. Candidates must be based in or near Edmonds, WA. While core hours align with a standard business day, occasional evening and weekend availability is required.

Key Responsibilities

Executive Support

Manage the CEO’s complex calendar, ensuring optimal prioritization of meetings, travel, and strategic commitments.Provide thoughtful email management, drafting communications and help prioritize incoming correspondence.Prepare briefing materials, agendas, and follow-ups for meetings with investors, owners, partners, and leadership teams.Coordinate travel arrangements and itineraries for executive engagements.

Strategic & Leadership Coordination

Assist in advancing key initiatives between the CEO, CFO, and other leadership team members.Help track and coordinate enterprise initiatives with our affiliated hospitality brand partner.Support leadership meetings, board interactions, and internal strategy sessions with preparation and follow-up.

Investor & Ownership Engagement

Assist with communications and materials for hotel ownership partners and investors.Coordinate investor updates, meeting logistics, and presentation materials.Help maintain high-touch relationships reflective of our hospitality-driven culture.

Culture & Organizational Initiatives

Support company culture initiatives, leadership events, and internal engagement programs.Assist with communications and planning for leadership conferences, retreats, and company gatherings.Serve as an ambassador of our servant leadership culture, helping reinforce our values throughout the organization.

Operational Excellence

Maintain high standards of organization, documentation, and communication across executive activities.Help manage special projects across departments assigned by the CEO.Identify opportunities to improve internal processes and efficiency.

Technology & Innovation

Utilize modern productivity tools and platforms to streamline executive workflows.Demonstrate curiosity and initiative in exploring AI and emerging technologies that can improve efficiency, organization, and communication within the company.

Experience

5+ years supporting senior executives or leadership teamsExperience in hospitality, hotel management, or commercial real estate strongly preferredPrior experience interacting with investors, ownership groups, or board-level stakeholders is a plus

Skills & Attributes

Exceptional written and verbal communication skillsHigh level of discretion, professionalism, and judgmentStrong organizational ability with meticulous attention to detailAbility to anticipate needs and proactively solve problemsComfort managing multiple priorities in a fast-moving environmentStrong relationship skills with a genuine hospitality mindsetTechnologically savvy, with openness to leveraging AI and emerging tools

Personal Characteristics

Service-oriented with a servant leadership mindsetPositive, collaborative, and adaptableHighly trustworthy and dependableEmotionally intelligent with strong interpersonal instincts

Work Environment

Hybrid work model (combination of office and remote work)Periodic travel or support for leadership meetings and company events may be required.

Why This Role Matters

The Hotel Group, affiliate of Hotel Equities, operates at the intersection of hospitality, investment, and leadership. The Executive Assistant to the CEO plays a critical role in helping our leadership team stay focused on what matters most by serving our guests, supporting our teams, and creating long-term value for our owners and partners.

This position offers the opportunity to work closely with senior leadership and contribute meaningfully to the growth and culture of a dynamic hospitality organization.

We are:

Hotel Equities is an award-winning hospitality company with a diverse culture and a unique environment that empowers our team to exceed guests' expectations and make a distinct difference in people's lives.

At Hotel Equities, we have redefined business culture and captured it in our core values. From our Atlanta-based headquarters throughout all of our hotels, these values aren’t posted on a wall and ignored. They define who we are and how we conduct ourselves with investors, guests and one another.

Vision & Mission - Hotel Equities Atlanta Georgia

What we can offer you:

Salary-$90k-$110kHealth, vision and dental insurance401(k)VacationCell Phone AllowancePaid HolidaysDiscount programs for shopping, travel, tickets and more.

Please note that this job description is not an exclusive or exhaustive list of all functions that an Executive Assistant may be asked to perform.